What are the responsibilities and job description for the Administrative Associate position at Sempra LNG?
Primary Purpose
Working primarily independently under limited supervision, performs advanced and highly complex administrative/clerical functions including word processing or typing letters, memoranda, and forms; produces presentation materials; keeps track of departmental budgets; produces reports; orders supplies; maintains files; schedules appointments/conferences; makes travel arrangements; processes expense reports; and sorts/distributes mail.
Duties and Responsibilities
Working primarily independently under limited supervision, performs advanced and highly complex administrative/clerical functions including word processing or typing letters, memoranda, and forms; produces presentation materials; keeps track of departmental budgets; produces reports; orders supplies; maintains files; schedules appointments/conferences; makes travel arrangements; processes expense reports; and sorts/distributes mail.
Duties and Responsibilities
- Processes and assists with invoice records, new supplier, and check or wire requests, expense accounts and other financial records. Maintains calendaring for team and coordinates with other departments as required, makes travel arrangements for entire department, schedules appointments, etc.
- Uses business applications software and peripheral equipment (e.g., complex databases, advanced presentation graphics, detailed spreadsheets using original formulas, ability to trouble shoot technical issues (copier, and fax machines, printers, laptops, etc.).
- Maintains a good working relationship with external parties. Assist with new hire onboard processes. Coordinates and/or takes lead responsibility on special projects requiring advanced skills.
- Composes correspondence and reports for supervisor’s signature; researches, abstracts and compiles information and data for analyses; reviews written material for accuracy and completeness; checks calculations for accuracy; reconciles report data; organizes and maintains department records on SharePoint site.
- Implements established safety procedures.
- Performs other duties as assigned (no more than 5% of duties).
- High School diploma or GED required. College courses and/or vocational training in administration (Permitting, Compliance and/or related fields) preferred.
- 5 years of related experience required.
- 5 years of project and/or technical work in a strong team-oriented environment preferred.
- Qualified typist (50 wpm).
- Must be able to operate a computer and peripheral equipment for word processing. Demonstrated knowledge of business application software including spreadsheets, presentations, databases, and word processing.
- Must possess intermediate math skills and be able to operate a calculator.
- Excellent oral and written communications skills required.
- Proficiency with Microsoft Office Suite specifically with Adobe, MS Word, Excel and PowerPoint.
- Ability to handle multiple activities/projects and their deadlines.
