What are the responsibilities and job description for the Scheduler/Receptionist position at Senate, NYS?
The ideal candidate will possess the following experience and competencies:
Minimum requirements include:
- Experience communicating professionally
- Proven sense of organization and dependability
- Proficiency at Microsoft Office Suite, Teams, Outlook, and Virtual meeting platforms
Minimum requirements include:
- Two years of scheduling experience
- Two years of administrative support experience
- Associates degree
Duties Description
New York State Senator John Mannion is seeking an organized, detail-oriented, and dependable person to join his team in the district office in Syracuse. This individual receives and responds to event invitations, meeting requests, and any other requests that come through the office. The Scheduler manages the Senator’s calendar and ensures everything runs smoothly in the Albany Office.
The Scheduler in our office is the go-to person to know about activities. This person communicates positively with staff, government offices, local organizations, non-profits, lobbying firms, and constituents. The Scheduler regularly meets with the Senator and/or Chief of Staff to review requests and consistently updates the calendar for the Senator and staff.
Below are the primary responsibilities of this role:
The Scheduler in our office is the go-to person to know about activities. This person communicates positively with staff, government offices, local organizations, non-profits, lobbying firms, and constituents. The Scheduler regularly meets with the Senator and/or Chief of Staff to review requests and consistently updates the calendar for the Senator and staff.
Below are the primary responsibilities of this role:
- Manage the Senator’s & Office’s schedule including meetings, events, conferences, travel planning, interviews, and appearances so the Senator knows where to go and when.
- Review all incoming meeting requests, invitations, etc. via phone, mail and email and collect any necessary background information to effectively relay requests to the Senator & Chief of Staff.
- Meet with the Senator regularly to discuss requests, review the schedule and troubleshoot any potential scheduling conflicts to make sure important engagements are included.
- Ensure everything in the office runs smoothly by assigning meetings and events to appropriate staff members when needed and preparing staff/the Senator with important information such as directions, meeting materials and zoom links.
- RSVP to events on time and share the names of event honorees to the designated staff member to create citations.
- Spread awareness of significant community events by sharing the information with staff to promote on the Senator’s social media accounts.
- Respond to inevitable changes with flexibility and maintain positive communications with office contacts.
- Coordinating our own events with the Office’s events team and assisting with clerical tasks including printing materials, putting together award booklets and brochures, etc.
- Writing and drafting correspondence for the office, including thank you letters and congratulations letters, and mailing out office correspondence, and checking incoming correspondence.
- Being the first contact for constituents contacting our office through phone and in person visits to the district office.
Additional Comments
Salary range is $40,000 to $50,000, commensurate with education and experience. Interested candidates should submit a cover letter and a resume to jobs@nysenate.gov. Submissions without both will not be considered.
This recruitment will remain open until filled.
Benefits:
The New York State Senate is an Equal Opportunity employer: we do not permit discrimination based on race, age, creed, color, religion, gender/sex, military status, sexual orientation, marital status, familial status, national origin, predisposing genetic characteristics, or physical or mental disability, domestic violence victim status, arrest/criminal conviction record, pregnancy and related conditions, gender identity or expression, sexual harassment, immigration status, or hair texture or protective hair styles.
This recruitment will remain open until filled.
Benefits:
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Parental leave
- Retirement plan
- Tuition reimbursement
- Vision insurance
The New York State Senate is an Equal Opportunity employer: we do not permit discrimination based on race, age, creed, color, religion, gender/sex, military status, sexual orientation, marital status, familial status, national origin, predisposing genetic characteristics, or physical or mental disability, domestic violence victim status, arrest/criminal conviction record, pregnancy and related conditions, gender identity or expression, sexual harassment, immigration status, or hair texture or protective hair styles.
Salary : $40,000 - $50,000
Receptionist
7100 WellNow Urgent Care, P.C. -
Watertown, NY
Receptionist
Dairy Maid Dairy -
East Syracuse, NY
Receptionist
PET Dairy -
East Syracuse, NY
