What are the responsibilities and job description for the Legal Administrative Assistant position at Senate?
Summary
The Secretary of the Senate's Senate Chief Counsel For Employment is seeking a Legal Administrative Assistant. The complete vacancy announcement and application may be found on the United States Senate Career Page at https : / / saa.csod.com / ux / ats / careersite / 1 / home?c=saa.
This job is open to
- The public
U.S. Citizens, Nationals or those who owe allegiance to the U.S.
Duties
NATURE OF WORK
This is administrative work providing litigation and administrative support to in-house attorneys and / or the Legal Office Administrator for the Office of Senate Chief Counsel for Employment. Work includes serving as first point of contact to office visitors and callers, preparing legal correspondence and documents, creating and maintaining files, supporting attorney seminar preparation and presentation, and coordinating filings with attorneys. Work is bound by Secretary of the Senate policies and procedures; the U.S. Senate Handbook; and the Senate Ethics Manual, but requires independent judgment in setting priorities and handling assignments.
Please visit the job announcement on the United States Senate Career Page at https : / / saa.csod.com / ux / ats / careersite / 1 / home?c=saa for the complete vacancy.
Requirements
Conditions of Employment
Qualifications
PHYSICAL DEMANDS
AND WORKING ENVIRONMENT
Work is performed in an office environment with exposure to everyday risks and discomforts, and requires the use of normal safety precautions. Work requires frequent walking, standing, bending, and carrying items up to 25 pounds, as well as regular use of typical office equipment, software programs, and methods of communication such as a computer, email, telephone, and photocopier. Regular, predictable, and punctual attendance is required for performance of duties. Work also requires physical presence in the office, except as otherwise required by the Office of the Secretary and / or the Chief Counsel for Employment.
MINIMUM QUALIFICATIONS
Work requires a high school diploma; associate's degree in English or related field preferred. An equivalent combination of education and / or experience (including legal secretary experience) may be considered in lieu of the associate's degree when the experience has been directly related to the functions of the job.
Work requires three to five years of legal support experience, and the following knowledge, skills, and abilities :
Strong knowledge
of Microsoft Office Suite.
Strong
quantitative skills and knowledge of business English, spelling, and grammar.
Knowledge of
court / legal processes and procedures, including electronic filing procedures.
Basic knowledge of
the Senate as an institution, and Senate procedures and organization preferred,
with a desire and willingness to learn more about the history and operation of
the Senate.
Skill in
organizing and maintaining schedules and files.
Ability
to handle multiple phone lines.
Excellent
communication, interpersonal, and follow-through skills.
Excellent time
management skills and keen ability to prioritize and manage multiple
responsibilities.
Ability to
accurately organize, file, proofread, and maintain records.
Ability to handle
confidential matters and information with discretion.
Ability to use typical
office equipment, computers, and relevant software programs.
Ability to work
well independently and as a part of a team.
Ability to deal
with others using tact and diplomacy.
Ability to create and
maintain confidential records and reports with a high degree of accuracy.
Ability
to work extended and unscheduled hours as dictated by caseload and filing
deadlines.
LICENSES,
CERTIFICATIONS, AND OTHER REQUIREMENTS
None.
Education
See minimum qualifications above for education details and Licenses & Certifications.
Additional information
The Secretary of the Senate is an equal opportunity employer in accordance with the requirements of Senate rules, regulations, and applicable Federal Laws.
This agency provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. Decisions to grant reasonable accommodations will be determined on a case-by-case basis. Please email resumes@sec.senate.gov with "Applicant Accommodation" in the subject line.
No moving, relocation or pre-employment travel expenses will be paid for this position, or while in application for this position.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Your application will be evaluated by a panel on the quality and extent of your total accomplishments, experience, and education. Qualified candidates may be selected for an interview.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.
Application, Cover Letter, Resume, Veterans' Preference Application, if applicable
If you are relying on your education to meet qualification requirements :
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and / or degrees from
schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
https : / / saa.csod.com / ux / ats / careersite / 1 / home?c=saa
All applicants must use the link above and follow instructions. DO NOT submit any paper application materials or resumes via U.S. Postal Mail or in person. All applicants MUST use the online employment application.
Agency contact information
resumes@sec.senate.gov
Address
Secretary of the Senate, Human Resources
Hart Senate Building
Washington, DC 20510
Next steps
Candidates will be contacted if granted an interview.
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
Criminal history inquiries
Required Documents
Application, Cover Letter, Resume, Veterans' Preference Application, if applicable
If you are relying on your education to meet qualification requirements :
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and / or degrees from
schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
How to Apply
https : / / saa.csod.com / ux / ats / careersite / 1 / home?c=saa
All applicants must use the link above and follow instructions. DO NOT submit any paper application materials or resumes via U.S. Postal Mail or in person. All applicants MUST use the online employment application.
Agency contact information
resumes@sec.senate.gov
Address
Secretary of the Senate, Human Resources
Hart Senate Building
Washington, DC 20510
Next steps
Candidates will be contacted if granted an interview.
Fair & Transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
