What are the responsibilities and job description for the Operations Manager #503 position at Senate?

Summary

The Senate Sergeant at Arms is seeking a Operations Manager. The complete vacancy announcement and application can be found on the United States Senate Career Page at https : / / sen.gov / J5NY. This vacancy announcement closes at 7pm EST on the closing date. Late applications will not be accepted.

This job is open to

The public

U.S. Citizens, Nationals or those who owe allegiance to the U.S.

Duties

Oversees the daily operation of major PGDM services; responsible for all personnel-related matters. Directs the work program using the minimum amount of time and resources for an efficient operation; works closely with the PGDM Director to coordinate programs and services. Participates in the formulation of short- and long-range plans for personnel, equipment, systems, and maintenance; oversees implementation of such plans. Researches the technologies compatible with the reprographics functions and record keeping essential for the operation of PGDM. Develops, manages, and monitors operating budget; analyzes and reconciles monthly budget reports. Serves as liaison between PGDM and customers and governing agencies such as the United States Postal Service (USPS); ensures that all order processing and records are accurate, complete and in compliance with applicable regulations. Other duties, as assigned.

Requirements

Conditions of Employment

For conditions of employment and citizenship requirements, please visit the job announcement on the United States Senate Career Page at https : / / sen.gov / J5NY.

Qualifications

Required Work Experience

Eight years of experience, including at least three years of experience managing a comparably sized printing operation or general services department.

Required Special Skills / Knowledge

Knowledge of, or the ability to learn, departmental rules, regulations, procedures and functions, including policies and regulations set by the Senate Rules Committee and the Senate Committee on Ethics.

Knowledge of, or ability to learn, the USPS mailing regulations.

Knowledge of equipment, computers and relevant software / Web applications, and spreadsheets and databases.

Knowledge of the current principles and practices of public administration, including governmental budgeting, procurement, contracting, personnel, and capital project management.

Knowledge of all aspects of managing printing, reproduction, mailing operations, and / or the operation of a general services department.

Ability to supervise, plan, coordinate, assign, direct and evaluate the work of technical, professional, and managerial staff.

Ability to formulate and manage a large budget.

Ability to establish and maintain effective working relationships with Senate office and committee staffs, the public, and SAA directors, managers, supervisors, and subordinates.

Ability to communicate effectively.

As part of our hiring process, we may conduct a skills assessment to better understand an applicant's proficiency in key areas relevant to the role.

Desired Qualifications

Extensive leadership experience, formulating and monitoring the section budget, providing forecasts, cost / benefit analyses, and print production / equipment recommendations to senior management, as well as planning, scheduling, and monitoring production.

Experience with supervising, training, evaluating and discipline of staff members. Ability to delegate assignments and manage projects in a timely manner.

Experience in writing and conducting employee performance evaluations, providing positive and constructive feedback, and implementing performance improvement plans to foster a positive and productive work environment.

Ability to manage overall operations and is responsible for the safety, efficient, and successful management of staff, productivity, and production quality as established by PGDM.

Knowledge of the practical application of technologies used in the printing industry to include the principles, techniques, procedures, and knowledge of print production processes including Prepress, Offset Press Operations, Digital Operations, Finishing Operations, Direct Mail, Wide Format Printing, fulfillment, and delivery.

Comprehensive knowledge of USPS regulations to ensure compliance and streamline mailing processes for print materials.

Ability to multitask and adapt to changing priorities, with a detail-oriented approach and the capacity to quickly learn and pivot in line with departmental initiatives and directives.

The ideal candidate will be adept at establishing and maintaining effective working relationships with internal customers, external vendors, and resources.

Bachelor's degree preferred.

Working Conditions

Since this position requires onsite presence in support of the U.S. Senate when in session, this position requires the employee to be available and prepared to work during government shutdowns, in inclement weather, on holidays, and during late night, overnight, and weekend sessions. In the context of government furloughs, this position is considered excepted.

This position directly supports essential services of the U.S. Senate. As such, this position requires the employee be available and prepared to work during government shutdowns, in inclement weather, on holidays, weekends, and during late nights to ensure essential services to the Senate continue without interruption. In the context of government furloughs, this position is considered excepted.

The U.S. Senate network cannot be taken offline for maintenance during the workday, or while the Senate is in session. As such, maintenance windows may only occur at night, on weekends, and occasionally on holidays. Employees who perform systems upgrades, maintenance, wiring, backups, support our alternate data centers will have schedules that include working nights, weekends, and holidays.

Ability to sit or stand at a desk while operating a computer.

Must be able to frequently walk throughout the department to confer with customers and staff.

This position requires in-person or virtual presence during meetings, and briefings with customers and staff.

Moderate (carrying of items less than 50 pounds).

Responsibilities will include remembering, and reading, or the ability to effectively communicate both orally and in writing.

Education

High School Diploma / GED.

Additional information

The Sergeant at Arms is an equal opportunity employer in accordance with the requirements of Senate rules, regulations, and applicable Federal Laws.

This agency provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. Decisions to grant reasonable accommodations will be determined on a case-by-case basis. Please email employment@saa.senate.gov with "Applicant Accommodation" in the subject line.

No moving, relocation or pre-employment travel expenses will be paid for this position, or while in application for this position.

Benefits

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your application will be evaluated by a panel on the quality and extent of your total accomplishments, experience, and education. Highly qualified candidates may be interviewed and a reference check conducted.

Benefits

Required Documents

As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.

Subject to background / security investigation.

If you are relying on your education to meet qualification requirements :

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and / or degrees from

schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

How to Apply

All applicants must apply for jobs online using this link : https : / / sen.gov / J5NY. Paper application materials, resumes and attachments that are sent via email, mail or brought in-person will not be considered or accepted. All applicants MUST attach their documents to the online employment application.

Agency contact information

employment@saa.senate.gov

Address

U.S. Senate Sergeant at Arms

SH-142 Hart Senate Office Building

Washington, DC, Washington, DC 20001

Next steps

Qualified candidates will be contacted directly.

Fair and Transparent

The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

Criminal history inquiries

Equal Employment Opportunity (EEO) Policy

Financial suitability

New employee probationary period

Privacy Act

Reasonable accommodation policy

Selective Service

Signature and false statements

Social security number request

Required Documents

Subject to background / security investigation.

If you are relying on your education to meet qualification requirements :

schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

How to Apply

Agency contact information

employment@saa.senate.gov

Address

U.S. Senate Sergeant at Arms

SH-142 Hart Senate Office Building

Washington, DC, Washington, DC 20001

Next steps

Qualified candidates will be contacted directly.

Fair & Transparent

The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

Criminal history inquiries

Equal Employment Opportunity (EEO) Policy

Financial suitability

New employee probationary period

Privacy Act

Reasonable accommodation policy

Selective Service

Signature and false statements

Social security number request

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