What are the responsibilities and job description for the SENATE DEPUTY ARCHIVIST FOR DIGITAL ARCHIVES position at Senate?
Summary
The Secretary of the Senate's Senate Historical Office is seeking a Deputy Archivist for Digital Archives. The complete vacancy announcement and application may be found on the United States Senate Career Page at https : / / saa.csod.com / ux / ats / careersite / 1 / home?c=saa.
This job is open to
- The public
U.S. Citizens, Nationals or those who owe allegiance to the U.S.
Duties
This is administrative work evaluating, accessioning, describing, and retrieving official records of the Senate as dictated by U.S. Code Title 44, Section 2118. Work includes advising and assisting in the proper archiving of Senate records and advising on proper archiving of Senators' papers. Work is bound by Secretary of the Senate policies and procedures; the U.S. Senate Handbook; and the Senate Ethics Manual, but requires independent judgment in setting priorities and handling assignments.
The complete vacancy announcement and application may be found on the United States Senate Career Page at https : / / saa.csod.com / ux / ats / careersite / 1 / home?c=saa.
Requirements
Conditions of Employment
Qualifications
PHYSICAL DEMANDS AND WORKING ENVIRONMENT
Work is performed in an office environment with exposure to everyday risks and discomforts, and requires the use of normal safety precautions. Work is essentially sedentary but does require travel between offices and the National Archives. Work also requires walking, standing, bending, and carrying items up to 40 pounds, such as books, papers, and small parcels. Regular, predictable, and punctual attendance is required for performance of duties. Work also requires physical presence in the office, except as otherwise allowed by the Office of the Secretary.
MINIMUM QUALIFICATIONS
Work requires an ALA-accredited MLS / MLIS master's degree in library science, a master's degree in American history or information science (all degrees accompanied with a focus on archives management), or a master's degree in archival science with five years of experience in electronic records archiving, and recent training in the most up-to-date digital curation practices. The work also requires the following knowledge, skills, and abilities :
Demonstrated knowledge of principles and practices of archival administration and best practices for appraisal, acquisition, arrangement, and description, particularly as they relate to digital content.
Experience working with digital asset management applications and digital preservation tools.
Demonstrated ability to keep abreast of archival trends and developments.
Demonstrated proficiency in utilizing ArchivesSpace, or similar digital archives management system, for accessioning, arranging, describing, and providing access to archival collections, including configuring workflows and managing metadata in alignment with archival standards such as DACS and EAD.
Demonstrated knowledge of electronic records management and practices and current digital preservation models, theory, best practices, and technologies for managing digital materials. Familiarity with DACS, EAD, EAC, XML, or other archival coding, and other data standards.
Demonstrated knowledge of metadata content, structure, and preservation standards.
Ability to work independently and exercise independent judgment in carrying out archival responsibilities.
Ability to maintain confidentiality and exercise discretion.
Ability to work well under pressure and time constraints.
Ability to interact and communicate effectively, with tact and diplomacy, with a variety of stakeholders internal and external to the Senate, both orally and in writing.
Demonstrated ability to be detail-oriented.
Ability to work in a team-oriented setting with fellow staff members towards the institution's and Senators' recordkeeping goals.
Ability to coordinate with others to articulate a vision for an area of work and set a strategy for implementing it, as well as set goals and later evaluate the degree of success in accomplishing them.
Knowledge of U.S. History and of the Senate as an institution preferred.
Knowledge of the Senate legislative process, including Committee procedures preferred.
LICENSES, CERTIFICATION AND OTHER REQUIREMENTS
Digital Archives Specialist Certification by the Society for American Archivists (SAA) or equivalent preferred.
Certification by the Academy of Certified Archivists (ACA) preferred.
Security clearance is not required at hire, but it may be necessary for the candidate to obtain a clearance once in the position.
Education
See minimum qualifications above for education details and Licenses & Certifications.
Additional information
The Secretary of the Senate is an equal opportunity employer in accordance with the requirements of Senate rules, regulations, and applicable Federal Laws.
This agency provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. Decisions to grant reasonable accommodations will be determined on a case-by-case basis. Please email resumes@sec.senate.gov with Applicant Accommodation in the subject line.
No moving, relocation or pre-employment travel expenses will be paid for this position, or while in application for this position.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Your application will be evaluated by a panel on the quality and extent of your total accomplishments, experience, and education. Qualified candidates may be selected for an interview.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.
Application, Cover Letter, Resume, Veterans' Preference Application, if applicable
If you are relying on your education to meet qualification requirements :
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and / or degrees from
schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
https : / / saa.csod.com / ux / ats / careersite / 1 / home?c=saa
All applicants must use the link above and follow instructions. DO NOT submit any paper application materials or resumes via U.S. Postal Mail or in person. All applicants MUST use the online employment application.
Agency contact information
resumes@sec.senate.gov
Address
Secretary of the Senate, Human Resources
Hart Senate Building
Washington, DC 20510
Next steps
Candidates will be contacted if granted an interview.
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
Criminal history inquiries
Required Documents
Application, Cover Letter, Resume, Veterans' Preference Application, if applicable
If you are relying on your education to meet qualification requirements :
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and / or degrees from
schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
How to Apply
https : / / saa.csod.com / ux / ats / careersite / 1 / home?c=saa
All applicants must use the link above and follow instructions. DO NOT submit any paper application materials or resumes via U.S. Postal Mail or in person. All applicants MUST use the online employment application.
Agency contact information
resumes@sec.senate.gov
Address
Secretary of the Senate, Human Resources
Hart Senate Building
Washington, DC 20510
Next steps
Candidates will be contacted if granted an interview.
Fair & Transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
