Accounting Assistant

Summary

Heavy focus on accounts payable. Processes, records, verifies and pays invoices and expenses for goods and services on a timely basis. Assists with other accounting and administrative tasks.

Essential Duties and Responsibilities

1. Processes, records, verifies, solves discrepancies, and pays invoices and expenses for goods and services on a timely basis, and responds to vendor queries; data entry and importing of invoices for payment.

2. Reviews invoices to assure sales tax is properly applied and makes adjusting journal entries as necessary to comply with WI sales tax law.

3. Maintains, analyzes, and reconciles accounts payable ledger accounts.

4. Maintains vendor information including W9s, certificates of insurance, and ACH payment records.

5. Ensures accounts payable procedures including external and internal controls and policies are adhered to.

6. Prepares a variety of reports, analyzes data, identifies and recommends solutions. Processes, runs and uploads A/P records to the bank.

7. May process colleague expenses reimbursement requests for payment.

8. May assist Managers and other colleagues with miscellaneous paperwork and reporting.

9. Communicates with department managers and pricing and receiving department regarding pricing or receiving discrepancies.

10. Reviews vendor statements and communicates with vendors regarding any discrepancies and payment status.

11. Assists with accounts receivable functions.

12. Enters deposits.

13. Imports sales data and invoices from point-of-sale system.

14. Performs other office administrative duties including but not limited to assisting with ordering office supplies and other supplies/services.

15. Performs reception duties.

16. Routes mail and invoices to proper department/individual.

17. Performs other duties and responsibilities as requested or required.

Knowledge and Skill

• Strong attention to detail
• Solid math skills
• Good verbal and written communication skills
• High level of organization and time management skills
• Ability to work independently, multi-task, and prioritize
• Solid knowledge of Microsoft Word, Excel, Teams, and Outlook
• Must be able to type and use a ten key proficiently
• Minimum of one year of previous bookkeeping, accounting and/or financial experience preferred
• High School diploma or equivalent
• Associate degree in Accounting a plus
• Experience using Sage Accounting or similar accounting program

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit, stand, walk, talk or hear; uses hands to finger, handle, or touch objects or controls. Duties include data entry 75% of the time. The employee may lift, push or pull up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The position is an office-based position with occasional visits to the sales floor.

We are an equal opportunity employer.

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Employee discount
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• Rotating weekends
• Weekends as needed

Work Location: In person