Seneca County-Deputy Clerk-Title Dept

If you’re looking for a career with great benefits, we have a part-time position for you. We are looking for a committed, self-motivated individual for our busy office. Experience with customer service, computers (word and excel), bookkeeping and handling money are preferred. Part-time consists of 20 hours per week, Monday – Tuesday and Thursday – Friday, 11:30AM – 4:30PM. Benefits include paid vacation, sick, personal leave, and holidays, as well as a retirement plan.

Please see the Job Description for more details. Please note, this posted position will be cross trained with the Clerk of Courts Legal Department starting in the fall.

$17.00 per hour

Please mail or hand deliver your county application, cover letter and resume to 103 E. Market St., Ste 101 Tiffin, OH 44883 or email to shicks@senecaohcourts.gov by Friday, February 7, 2025 at 4:30PM.

No phone calls please!

Seneca County Clerk of Courts Title Department is seeking qualified applicants for the position of Deputy Clerk-Title.

The successful candidate must be able to work with the general public.

The applicant will issue Ohio certificates of title, issue watercraft registrations, and will maintain a cash drawer that is balanced daily.

Qualifications are High School Diploma or GED. The applicant needs excellent typing and keyboarding skills, cash handling experience, general bookkeeping, knowledge of office practices/procedures, excellent phone skills, excellent communication skills, able to follow written and oral instructions, and the ability to multi-task.

Applicants are required to submit a resume, cover letter, and application which can be found at https://senecacountyohio.gov/jobs/.

QUALIFICATIONS: An example of acceptable qualifications:

Completion of a secondary education or equivalent (high school diploma or GED) with course work in office practices and procedures; minimum of six (6) months of experience and/or training in an office setting; or any combination of education, training, and/or experience which provides the desired knowledge, skills, and abilities to perform the essential functions of this position.

LICENSURE OR CERTIFICATION REQUIREMENTS:

Must possess a valid Ohio driver's license and maintain insurability under the County's vehicle insurance policy.

EQUIPMENT OPERATED: The following are examples only and are not intended to be all inclusive:

Computer, postage meter machine, printer, scanner, copy machine, calculator, fax machine, shredder, phone, opening safe, electric stapler, electrical and manual seal, and other standard business office equipment.

INHERENTLY HAZARDOUS OR PHYSICALLY DEMANDING WORKING CONDITIONS:

The employee has exposure to chemical compounds found in an office environment (e.g., toner, correction fluid, etc.); works in and around crowds; may have contact with emotional or distraught people; occasionally required to stand, walk, stoop, kneel, crouch, or crawl on even and uneven surfaces; ascends and/or descends ladders, stairs, or scaffolds; occasionally required to lift, carry, push, or pull objects 30 1bs. or less.

Note: In accordance with the U.S. Department of Labor physical demands strength ratings, this is considered sedentary work.

In cases of emergency, unpredictable situations, and/or department needs, may be required to lift, push, pull, and/or carry objects heavier than D.O.L. strength ratings recommend.

JOB DESCRIPTION AND WORKER CHARACTERISTICS:

JOB DUTIES in order of importance

ESSENTIAL FUNCTIONS OF THE POSITION: For purposes of 42 USC 12101:

45% (1) Types and issues motor vehicle, boat, motor home, manufactured home, ATV, etc. titles; issues Watercraft registrations, proofreads titles and registrations to ensure accuracy; processes and records certified copies of titles; files processed titles daily; computes and collects sales tax, notary and other fees; notes and records liens on titles, as needed (e.g., types lien documents, cancels liens on titles, when necessary); purges files as needed; verifies accuracy of all necessary paperwork to process title, scans titles and all documentation and be able to multitask.

35% (2) Answers inquiries courteously and develops and maintains working relationships of Clerk of Courts, Chief Deputy Clerk of Court, Deputy Clerks, general public, Bureau of Motor Vehicles (“BMV”), BMV investigators, Division of Watercraft, Department of Taxation, auto dealers, financial institutions, Automated Titling Processing System (“ATPS”) Help Desk, and State and County officials and agencies; performs title inquiries, verifies serial numbers for federal, state, and local law enforcement officers, as requested; notarizes title related documents (e.g., sworn affidavits, sales tax forms); receives cash payments (i.e., makes correct change, issues receipts).

10% (3) Answers telephone courteously, responds to questions, directs calls and takes messages; prepares daily cashiering report (i.e., totals and balances cash drawer, transfers cash); compiles and processes department reports (e.g., BMV reports, Sales Tax reports, Ohio Department of Natural Resources (“ODNR”) report, dealer and bank reports, manufactured home reports, ATPS reports); proofreads reports to ensure accuracy; collects and processes incoming mail; prepares out-going mail; types other office documents; maintains office files in alphabetical, numerical, and chronological order; daily, weekly and monthly reports; deposits money at Bank; copies documents; assists with operating and maintaining office and office equipment; stamp mail in mailroom.

5% (4) Issues checks for various state departments (e.g. BMV, Department of Taxation, Department of Natural Resources); reconciles bank statements and department records; prepares and processes monthly county pay-in.

(5) Demonstrates regular and predictable attendance.

(6) Attends meetings out-of-town, as requested; maintains and increases knowledge and skills; performs other duties and assignments, as requested.

(7) Maintains required licensures and certification, if any.

(8) Meets all job safety requirements and all applicable safety standards that pertain to essential functions.

OTHER DUTIES AND RESPONSIBILITIES:

5% (9) Performs other related duties as assigned.

MINIMUM ACCEPTABLE CHARACTERISTICS: (*indicates developed after employment)

Knowledge of: basic accounting; bookkeeping; Agency and ATPS software*; government structure and process;* departmental policies and procedures;* motor vehicle title law; office practices and procedures; local geographical area, County policies and procedures*, ORC and Directives issued by Registrar of Ohio*, correct grammar, spelling and punctuation.

Skill in: data entry; computer operation; adding machine or calculator operation; copier; scanner; postage meter machine; use of modern office equipment.

Ability to: carry out simple instructions; carry out detailed but basic written or oral instructions; deal with problems involving few variables within familiar context; understand, interpret, and apply laws, rules, or regulations to specific situations; add, subtract, multiply, and divide whole numbers; complete routine forms; prepare routine correspondence; prepare accurate documentation; compile and prepare reports; respond to routine inquiries from general public and/or officials; communicate effectively; understand a variety of written and/or verbal communications; gather, collate, and classify information; maintain accurate records according to established procedures; answer routine telephone inquiries; develop and maintain effective working relationships; lift paper/paper boxes up to 30 pounds; work independent of supervision; multi-task; maintain confidentiality pertaining to the office of Clerk of Courts; handle complaints from citizens; proofread for accuracy, be courteous and respectful; maintain confidentiality; be a team player.

POSITIONS DIRECTLY SUPERVISED:

None.

This

Job Type: Part-time

Pay: $17.00 per hour

Expected hours: 20 per week

Schedule:

• Day shift
• Monday to Friday

Education:

• High school or equivalent (Preferred)

Ability to Relocate:

• Tiffin, OH: Relocate before starting work (Required)

Work Location: In person

Salary : $17