HR Compliance Specialist

Are you a meticulous problem-solver who thrives on keeping things in order? Do you enjoy ensuring compliance through audits, training, and proactive processes? If so, we want you to join our team as an HR Compliance Specialist!

In this role, you’ll be the go-to expert for maintaining compliance within our Human Resources Information System (HRIS), providing guidance to managers and employees, and ensuring our policies and procedures align with regulatory requirements. Your keen eye for detail will help us stay ahead of audits, track credentials, and implement proactive compliance measures.

What We’re Looking For:
🔎 Detail-Oriented: You don’t let anything slip through the cracks.
🧩Problem-Solver: You anticipate compliance challenges and tackle them head-on.
📊Audit Enthusiast: You enjoy tracking data, identifying risks, and ensuring everything is in top shape.
🤝Effective Communicator: You can break down complex compliance topics into digestible, engaging content.
💡Proactive & Organized: You love creating systems that keep compliance seamless and stress-free.

ABOUT SENECA 

Seneca Family of Agencies has been nominated among the Bay Area’s Top Workplaces for several consecutive years. We’re committed to providing traditionally marginalized communities with a network of excellent mental health, community-based, and educational services. We are committed to building a diverse staff. Our programs deeply engage in conversations and training on Diversity, Equity, and Inclusion to bring equity and justice to the youth and families we serve.

RESPONSABILITIES

• Maintain compliance reports within the Human Resources Information System (HRIS) to identify areas for improvement.
• Provide training, guidance and assistance for managers and employees around compliance requirements.
• Serve as a resource for Seneca staff in areas of agency policy and regulatory requirements.
• Create and maintain systems to educate employees and managers on compliance needs, including creative and educational infographics, emails, and virtual sessions.
• Update the HRIS with professional license information.
• Update the HRIS with direct and/or clinical supervisor changes.
• Monitor and track all fingerprint information received for employees and contractors.
• Verify all licenses/credentials through state verification websites upon hire and prior to expiration.
• Perform regular checks through state and federal databases regarding excluded providers lists.
• Respond to Community Care Licensing (CCL) requests regarding reports and audits of files, and partner with program leaders to support during audits.
• Update DMV Employee Pull Notice program and motor vehicle reports as needed.
• Obtain Live Scan certification and perform fingerprinting of new hires and potential applicants as needed.
• Identify and implement proactive processes to maintain agency compliance.

QUALIFICATIONS

REQUIRED

• Education/experience requirements:
  • Bachelor's degree OR
  • Associate degree or equivalent 1 year of applicable HR work experience OR
  • High school diploma/GED 2 years of applicable HR work experience.
  • Applicable work experience includes any paid or unpaid experience in a human resources capacity requiring customer service, data entry, ability to prioritize multiple projects within strict deadlines, and coordination with multiple departments.
  • At least 21 years of age.
  • TB test clearance, fingerprinting clearance, and any other state/federal licensing or certification requirements.

PREFERRED

• SHRM Certified Professional (SHRM-CP) certification or equivalent credential a plus.
• Human Resources or Compliance experience a plus.
• Knowledge of federal and state regulations, filing, and compliance requirements a plus.

SKILLS OF AN IDEAL CANDIDATE

• Computer proficiency and technical aptitude with the ability to use Microsoft products.
  • Experience with HRIS (particularly UKG/UltiPro) and compliance databases.
• Effective planning and priority setting.
• Ability to manage several complex projects simultaneously while working under pressure to meet deadlines.
• Excellent communication and organization skills.

SCHEDILE

• Full-Time- Hybrid
• Monday - Friday 9 am - 5:30 pm (Wednesday and Thursday onsite in Oakland)

BENEFITS

• Starting at $ 35.99- $38.49 per hour.
• • Actual salary dependent on creditable experience above the minimum qualifications for the role. 
  • Additional compensation provided upon passing bilingual language proficiency exam.
  • Salary increases each year.
• Comprehensive employee benefits package, including: 
  • Medical, dental, vision, chiropractic, acupuncture, and fertility coverage.
  • Long-term disability, family leave, and life insurance.
  • 50% paid premiums for dependents.
  • 403b retirement plan.
  • Employer-paid Employee Assistance Plan.
• Seneca is a Public Service Loan Forgiveness certified employer.
• 5 weeks of flexible paid time off and 11 paid holidays.
• Abundant professional development, scholarship, and promotional opportunities.

Salary : $36 - $38