Senior Payroll Specialist

The Sr. Payroll Specialist is responsible for processing payroll for Seneca Family of Agencies, which includes exempt and non-exempt personnel in a multi-state environment. This position will interact with different stakeholders within the agency to ensure that accurate payroll payments are completed while ensuring compliance with company policy and procedures as well as Federal, State and local payroll tax regulations. This position is also responsible for investigating inquiries from employees regarding their payments and delivering quality customer service.

About Seneca

Seneca Family of Agencies has been nominated among the Bay Area’s Top Workplaces for several consecutive years. We’re committed to providing traditionally marginalized communities with a network of excellent mental health, community-based, and educational services. We are committed to building a diverse staff. Our programs deeply engage in conversations and training on Diversity, Equity, and Inclusion to bring equity and justice to the youth and families we serve.

Responsibilities

• Full-cycle processing bi-weekly payroll for employees in multi-states.
• Process off-cycle payments, adjustments and reversals
• Process checks for termination
• Review and process hours from our UKG/WFM timekeeping system on a bi-weekly basis. Follow up with supervisors to resolve timekeeping system issues in a timely manner.
• Create reconciliation reports at month/year end for 403b, benefits and other related requests.
• Update payroll records and follow procedures for salary changes and department transfers.
• Timely reporting changes in individual employee benefit coverage.
• Submitting required reports for remittance of garnishments and flexible spending account (FSA) payments.
• Complete tax payment remittances.
• Assist with Payroll compliance matters such as multi-state tax withholding, garnishments, and key annual internal and external audits.
• Manage federal and multiple state tax filings.
• Assist with production and review of W-2s, ensure W-2s are issued accurately on time.
• Verify qualifications for vacation, sick, etc. pay for requesting employees.
• Maintain active and inactive payroll files.
• Provide standard and ad-hoc payroll reports to various internal departments such as FinOps, Accounting, Program Directors and CPOs.
• Provide great customer service to employees with questions related to payroll, benefits deductions and taxes.
• Exercise confidentiality in both internal and external matters.
  
  

Qualifications

REQUIRED

• Education/experience requirement:
• Bachelor’s degree in finance, accounting, or a related field OR
• Minimum of 5 years of experience in payroll processing with a focus on multi-state payroll.
• Knowledge of payroll laws, taxes, and resources.
• Experience with multi-state payrolls
• Proficient in Microsoft Excel
• TB test clearance, fingerprinting clearance, and any other state/federal licensing or certification requirements.
  

PREFFERED

• Previous experience with UKG Pro/WFM preferred.
• FPC or CPP certification preferred
  
  

Skills Of An Ideal Candidate

• Ability to effectively communicate with employees and management (oral and written).
• Ability to function effectively under pressure and make decisions with minimal supervision.
• Ability to adapt to procedural changes and upgrades.
• Ability to multi-task
• Ability to work independently and prioritize tasks effectively to meet payroll deadlines.
• Strong organizational and time management skills.
• Attention to detail and accuracy.
  
  

Schedule

• Full-time; Monday - Friday 9:00am - 5:00pm
• Hybrid
• Travel required to Oakland office and shipping locations (for mail drop offs) as needed
  

Benefits

• Starting at $33.42 - $35.92 per year.
• Actual salary dependent on creditable experience above the minimum qualification.
• Additional compensation provided upon passing bilingual language proficiency exam.
• 5 weeks of Paid Time off and 11 Paid Holidays.
• Salary increases each year.
• Seneca is a Public Service Loan Forgiveness certified employer.
• Comprehensive benefits package:
• Medical, dental, vision, chiropractic, acupuncture, and fertility coverage
• 50% paid premiums for dependents
• Long-term disability, family leave, and life insurance
• 403b Retirement Plan
• Employer-paid Employee Assistance Plan
• Scholarship opportunities, ongoing training, and professional development opportunities.