Staff Assistant (Active Top-Secret Clearance Required)

Great Hill Solutions is part of the Seneca Nation Group (SNG) portfolio of companies. SNG is the federal government contracting business wholly owned by the Seneca Nation. SNG meets mission-critical needs of federal civilian, defense, and intelligence community customers across a variety of domains. The SNG portfolio receives shared services support from its parent company Seneca Holdings and is comprised of multiple companies that participate in the Small Business Administration 8(a) program. To learn more visit www.senecanationgroup.com and follow us on LinkedIn.

The Seneca Nation Group companies offer competitive compensation and a strong benefits package including comprehensive medical and dental care, matching 401K, paid time off, flexible spending accounts, disability coverage, and other benefits that help provide financial protection for you and your family. We pride ourselves on our collaborative work environment and culture which embraces our mission of providing financial and non-financial benefits back to the members of the Seneca Nation.

Great Hill is seeking a Staff Assistant in Washington, D.C. in support of the Department of State. The ideal candidate is highly organized, detail-oriented, and proactive, with strong administrative and logistical coordination skills. They will have a deep understanding of security protocols, experience working with sensitive materials, and the ability to manage multiple tasks simultaneously while ensuring smooth office operations.

Roles and Responsibilities include, but are not limited to:

• Maintains and disseminates daily tasking logs; monitors incoming and outgoing tasks (including formal and informal tasks)
• Continually coordinates throughout the day with Office Director (and/or policy coordinator) and OMS to provide administrative and logistical support to office operations
• Coordinates clearances with appropriate DOS bureaus and embassies involved.
• Coordinates responses to periodic inspector general (SIGAR and OFS) queries, including cooperating closely with other State Department bureaus as required.
• As required, and in consultation with OMS, serve as Executive Assistant to SRA and the Office Director.
• Applies internal control measures to protect organizational integrity and prevent unauthorized use or misappropriation of sensitive and classified material; reports instances of security violations/problems to the appropriate supervisory/management official; assumes full responsibility for safeguarding all classified and sensitive but unclassified material and equipment in assignment area(s).
• Enhance the operations and foreign policy development and implementation of the Office as a whole through such executive support functions as: drafting, editing, and production of trip and briefing books; and general administrative functions as assigned.
• Demonstrates extensive experience and ability in working with classified and unclassified computer data base. Operation and knowledge of Excel, Microsoft windows, and related computer-based programs.
• Serves as note taker and drafts memoranda of meetings and conversations as required.
• The incumbent will perform all other duties required by the office and SCA Bureau as assigned.
• Serves as the OMS of last resort in rare circumstances when/if the OMS and the backup (Admin Specialist) are unavailable at the same time.
  
  

Basic Qualifications:

• Bachelor's degree in a relevant field (e.g., political science, international relations, business administration) or equivalent experience in a related administrative or support role.
• Minimum of 3-5 years of experience in administrative support, preferably within a government or diplomatic setting.
• Proven ability to manage daily tasking logs, track and monitor tasks, and provide ongoing coordination with senior staff, including Office Directors and policy coordinators.
• Strong experience in coordinating logistical support for office operations and handling multiple tasks simultaneously in a fast-paced environment.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and related computer-based programs.
• Experience in managing databases and drafting/editing documents, including trip and briefing books.
• Strong written and verbal communication skills, including the ability to serve as a note taker and produce accurate memoranda from meetings.
• Ability to work effectively with diverse stakeholders, including senior government officials and international partners.
• Active TOP SECRET Clearance
  
  

Diversity, Equity & Inclusion Statement:

The Seneca Holdings family of companies is committed to building an inclusive work environment that encourages, supports, and celebrates the diversity of our employees. We recognize that an inclusive corporate culture improves how we support our customers and also improves the collective impact we can make in our communities.

Equal Opportunity Statement:

Seneca Holdings provides equal employment opportunities to all employees and applicants without regard to race, color, religion, sex/gender, sexual orientation, national origin, age, disability, marital status, genetic information and/or predisposing genetic characteristics, victim of domestic violence status, veteran status, or other protected class status. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation and training. The Company also prohibits retaliation against any employee who exercises his or her rights under applicable anti-discrimination laws. Notwithstanding the foregoing, the Company does give hiring preference to Seneca or Native individuals. Veterans with expertise in these areas are highly encouraged to apply.