Accounting Payable Associate

Job Summary

The primary responsibility of the AP Associate is to review and enter vendor invoices into NetSuite and assist AP Manager in any other special projects.

Duties and Responsibilities

Essential

• Work with the full cycle of payables with high attention to detail.
• Analyze and G/L code company vendor invoices. Includes matching supporting documents, such as purchase orders, bills of lading, and customer invoices. Communicate with company personnel to solve invoice discrepancies.
• Data entry of vendor invoices and pay coordinating purchase orders and bills of lading.
• Continuously seek ways to improve company, processes, systems, and application knowledge.
• Maintain positive vendor relationships.
• Perform ad hoc analysis and projects as needed.

Additional

• None

Supervision of Others

• None

Work Environment

• Typically work is performed in an office setting.

Physical Demands

• Able to sit and stand for extended periods of time.
• Able to move about office setting to complete responsibilities.
• Able to move freely around work and customer sites.
• Able to climb stairs and ladders, kneel, bend, and stoop.
• Heavy use of phone, computer, and office equipment.
• Able to lift up to 25 lbs.

Travel

• Negligible

Knowledge, Skills, and Abilities

Required

• Must have a minimum of 3-5 years of Accounting experience in a similar role.
• Strong Microsoft Excel skills required.
• Must possess proven problem-solving skills, critical thinking skills and the ability to effectively read, write and give clear oral directions and explanations.
• Must have solid attention to detail to ensure accuracy of information.
• Strong organization and time management skills required.
• Must be able to manage multiple tasks/projects simultaneously.
• Must be self-motivated, positive in approach, and act in a professional manner to all employees, vendors, clients and business partners.
• Willingness to accept other additional responsibilities as requested.
• Able to learn company systems and processes.
• Adheres to the companys values and ethical expectations.

Preferred

• Bachelors Degree in Accounting
• Experience in lubricant industry, fuel industry, or transportation industry.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.