Human Resources Assistant

Duties:

Record-keeping:

• Maintain accurate and up-to-date employee records, including personal details, employment contracts, performance evaluations, and benefits documentation
• Collect and organize employment and tax information
• Assist with exit interviews and finalize termination documentation.

Benefits administration :

• Manage compensation and benefits documentation
• Process payroll tasks, including employee sick leave and PTO
• Resolve payroll errors and respond to related inquiries
• Assist with payroll and benefits reconciliations, audits, and payment approvals.

Performance management:

• Support in preparing and managing performance improvement plans, reassignments, suspensions, resignations, retirements, and employee exits
• Send separation notices to employees who are due for mandatory retirement
• Provide departing employees with necessary documentation and process final or severance payments
• Act as the point of contact for post-separation queries.

Employee relations:

• Handle employee grievances and complaints
• Collect and process incident reports from various business units
• Collaborate with the legal department to prepare Notices to Explain and ensure delivery
• Arrange an administrative hearing and document the minutes of the meeting
• Prepare and deliver notices of decisions and maintain company offense records

SKILLS:

Attention to detail:

This skill is critical because our HR Assistant typically manages large amounts of employee data. Therefore, they should be trained to review and proofread their work and develop a technique for spotting and correcting errors to avoid administrative and legal errors.

Identify potential issues or inconsistencies in employee records like employment contracts and benefits forms. By spotting these details, they can address problems proactively and contribute to a positive work environment and organizational efficiency.

Communication skills:

HR Assistants interact with employees across different departments daily, so good communication skills (i.e., active listening, empathy, verbal and written communication skills, etc.) are a necessity for the role.

Organizational skills:

Organizational skills are critical for managing the diverse documentation and processes within the HR department.

Maintaining employee records, coordinating training programs, and addressing employee inquiries.

Technical skills:

Proficiency with PAYCOM is essential for this position, as much of the work involves using HR software for tasks like recruitment, payroll, benefits, and performance management. Familiarity with tools such as Applicant Tracking Systems (ATS), Human Resource Information Systems (HRIS), and payroll software.

Time management skills:

Organizational and time management skills are essential

Since HR often manages diverse tasks and projects, they should know how to handle them effectively. Assess the importance and urgency of each task, prioritize them accordingly, and ensure that critical tasks are addressed promptly.

Interpersonal skills:

Must have excellent interpersonal skills and maintain confidentiality when managing employee information.

The HR department manages sensitive data such as employee personal information, salary details, and performance evaluations. It’s critical to properly store and protect employee and company data.

Interpersonal skills contribute to workplace productivity and building strong and positive relationships to complete projects and achieve business goals

Job Type: Full-time

Pay: $20.00 - $25.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Application Question(s):

• How many years of Paycom Software Experience do you have?

Ability to Commute:

• Fort Lauderdale, FL 33309 (Required)

Ability to Relocate:

• Fort Lauderdale, FL 33309: Relocate before starting work (Required)

Work Location: In person

Salary : $20 - $25