Program Coordinator

Program Coordinator (Client Services, Transportation)

Senior Services for South Sound

Closing Date: Continuous – Open until filled.

Department:Client Services

Job Type: Non-Exempt, 0.625 FTE - 25 hours per week

Wage: New hires start at $18.46 per hour. This position is a Step 2 of the internal salary schedule which has a range of $18.46-26.15/hour. Opportunity for wage increase is based on passing the annual review, satisfactory job performance, availability of budgetary funds, and market factors.

Benefits: For regular employees working 20 or more hours per week:

Insurance: Medical, vision, dental and life insurance available on the first day of the month after 60-day period.

Paid vacation: Accrued proportional to hours worked and based on seniority, i.e., 1–2-year employee working 40 hours/week will accrue approximately 8 hours per month.

Paid holidays: 12-13 paid holidays if their normal schedule would have them working on that day.

Paid personal day: 1 paid personal day within a fiscal year after 6-month period.

Retirement: If expected to earn $5k in compensation per year, tax-deferred Simple IRA with company matching up to 3% of gross is available.

Pet Insurance: Available to all employees.

Employee Assistance Program: Available to all employees.

Paid sick leave in compliance with WA state standards.

Location: Headquarters in Olympia, WA

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Senior Services for South Sound is looking for a Program Coordinator in our Transportation Program for 25 hours per week who will help oversee all aspects of the program. Come join an amazing team, and help us drive our Transportation goals in support of our organization’s mission and exciting growth!

Senior Services for South Sound (SSSS) is a highly mission-driven 501(c)(3) dedicated to improving the quality of life for people as they age. While the focus is on delivering great service to seniors, our organization is filled with caring, thoughtful people who have a lot of fun and heart. As a diverse organization that values integrity, inclusion, respect, results, and service excellence, we are a positive culture where employees are engaged, empowered, and appreciated.

Moreover, we offer awesome benefits!

• Medical, Dental, Vision, and/or Life if working 20 hours or more per week and employed for 60 days;
• Sick Leave in proportion to the FTE with up to 8 hours in a calendar month and no less than 1 hour for every 40 hours worked;
• Paid Vacation if working 20 hours or more per week, accrual beginning on day 1 of employment at the 1-year level of service which provides up to 8 hours per month, is proportional to hours worked, and can first be taken after 6-months of employment;
• 1 paid personal day if working 20 hours or more per week;
• 12-13 paid holidays if normally scheduled to work on such days;
• Retirement if expected to earn $5k or more in the calendar year, the employer will match the employee contribution, dollar for dollar up to 3% of the employee’s gross annual salary in a Simple IRA; and
• Pet Insurance and Employee Assistance Program available to all employees.

What you will be doing:

We’re looking for a Program Coordinator working 25 hours a week to help drive the Transportation Program by assisting the Program Manager on the overall operation of the program, including scheduling client rides, coordinating support from volunteer drivers, and supporting the program manager in ensuring the organization vehicles are in good working order and meeting reporting requirements.

Key outcomes:

The Program Coordinator:

• Coordinates ride requests from clients and assigns volunteer drivers.
• Assists in the completion of reports for the ED, Board of Directors, and Lewis-Mason-Thurston Area Agency on Aging (LMTAAA).
• Responds to requests for information from LMTAAA in the absence of the program manager.
• Maintains all program records.
• Maintains individual essential errand trip records.
• Completes program outreach and encourages financial support from both clients and potential donors.
• Assures good communication with staff, vehicle repair facilities, and program subcontractors at Catholic Community Services.
• Participates in all staff meetings and performs other duties as needed.

What you will bring:

• High school diploma and 1 year of experience with management of staff or volunteers.
• Must possess a valid Washington State Driver’s License.
• KSAs: knowledge of special needs of frail elderly, ability to function as a team member; ability to communicate well, both orally and in writing; and ability to coordinate a team of volunteers.

Preferred:

Applicants who also possess the following may receive additional consideration from the hiring manager:

• Associate’s degree or higher.
• CDL certification.
• 3 or more years of experience managing staff or volunteers.

Why work at SSSS?

SSSS is committed to improving the quality of life for people as they age and having fun doing it. With a culture of inclusion and positivity, the goal of enriching the lives of seniors is powered by dedicated, inspiring people delivering programs such as Brighter Days Adult Day Program, Meals on Wheels, Senior Community Dining, Senior Transportation, Supportive Services, Health, and Wellness Programs, Adult Learning, Independent Living, and activities and classes featured at our two centers. Moreover, we believe in supporting and taking care of our employees, offering medical, retirement, and paid vacations to eligible employees. Apply with your cover letter, resume or CV, and 3* references* today!

*The hiring authority may make a hiring decision at any time. Initial screening will begin on March 21, 2025. It is to the applicant’s advantage to submit materials as soon as possible and request a complete job description. The candidate pool certified from this recruitment may be used to fill future similar vacancies for up to six months. **Senior Services for South Sound (SSSS) is an equal opportunity employer and does not discriminate based on age, sex (including gender identity), marital status, sexual orientation, race, creed, color, national origin, honorably discharged veteran or military status, or the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with a disability. If you require a reasonable accommodation to participate in the hiring process or would like a copy of the complete job description, please contact Human Resources.

Contact:

Senior Services for South Sound, 222 Columbia Street NW, Olympia, WA 98501

hr@southsoundseniors.org | (360) 586-6181

Job Type: Part-time

Pay: $18.46 - $26.15 per hour

Expected hours: 25 per week

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Work Location: In person

Salary : $18 - $26