What are the responsibilities and job description for the Administrative Assistant position at Senior Transportation C?
Since 2005, Senior Transportation Connection (STC) has provided comprehensive, coordinated, efficient and affordable transportation to seniors and adults with disabilities throughout Cuyahoga county. STC passengers have mobility challenges due to age, lack of access, disability, frailty or inability to drive, primarily for medical appointments and senior center programs.
The Administrative Assistant will play a crucial role supporting the Executive Director, Board of Directors, and Management Team by performing a variety of administrative functions and clerical duties. The work includes facilitating strategic priorities through effective communication, meticulous attention to detail, and adept multitasking.
Responsibilities
Organizes and administers office operations and procedures. Maintains relevant documentation and ensures appropriate access for staff and management. Retrieves and produces documentation as assigned. Gathers, coordinates, and consolidates data from various sources for professional presentations, reports, and communications, collaborating with internal staff partners to ensure data accuracy.
Provides Development Support: Manages and maintains data and record systems, with a focus on donor management. Produces queries, reports and routine correspondence as assigned. Ensures accurate and timely acknowledgment of all gifts, prepare lists for mailings and update reports on various aspects of fundraising activities, supports annual year-end appeal, liaise with event planners.
Engages in vendor relationships. Ensures relevant documentation, including organizational insurance certificates, contract deadlines/renewals, etc. are current, compliant and available as required.
Provides Board Support: Composes and distributes office communications, including newsletters and minutes from meetings with Board of Directors and committees, using appropriate language and organizational style. Schedules Board and committee meetings, and tracks meeting participation. Manages board documents; assists in board orientation, ensures compliance and supports special requirements from the board officers in relation to STC business. Composes and distributes other office communications as assigned.
Provides support for employee meetings and other ad hoc meetings as assigned.
Supports other management functions to further the fundraising, human resources, and compliance goals of the organization.
Organizes and maintains electronic and paper file systems and archives
Ensures efficient and timely handling of contracts, letters, and other documents requiring signatures
Qualifications
Bachelor’s degree highly desirable. Major or emphasis in business or nonprofit management preferred.
Minimum three (3) years’ experience providing administrative support to management level staff required, including strong experience with word processing applications. Work experience in a nonprofit environment highly desirable. Hands-on experience with fundraising or business development, project management and/or human resources strongly preferred.
Minimum one (1) year experience using a spreadsheet application for mass data entry and management required. Experience performing data entry and report/query writing in a true database preferred.
Must be able to create and maintain accurate and timely documentation and reports.
Must demonstrate strong and effective verbal and written communication skills. Experience working with Boards of Directors highly desirable.
Must demonstrate strong and effective organizational skills, as well as time management, managing multiple and changing priorities, and be an effective problem solver.
Benefits
PTO Accrual
Free Parking
Employee Assistance Program
