Human Resources/Office Administrator

Human Resources/Office Administrator

Company Profile

SepsaMedha North America is located in Ballston Spa, NY and manufactures power supplies, converters and passenger information and onboard systems for rail vehicles. SepsaMedha is a benchmark in the industry with more than 30,500 converters and 35,000 on-board systems installed in the trains of the main manufacturers in more than 30 countries. Today, as part of the MEDHA group, we continue to provide our customers with the talent and human value of our team, which is, without a doubt, our greatest strength and differentiation.

Position Summary

The Human Resources/Office administrator will be responsible for various tasks related to human resources, finance, and office administration. They will be the first point of contact for HR and benefits related inquiries, as well as office administration.

Responsibilities

Human Resources

• Maintains all personnel and Human Resources records as required.
• Enters new hires into HRIS System (ADP), maintains the master employee listing.
• Performs onboarding functions for new hires, including benefits, time clock setup, etc.
• Sets up new hires for ADP Mobile App and show them how to request time off.
• Enters employee benefits enrollments into carriers’ portals and ensure deductions are set up in ADP.
• Manages emergency contact document.
• Processes terminated employees to receive COBRA paperwork.
• Processes PFL, DBL, and FMLA paperwork and escalates each case to HR/Finance Manager.
• Prepares the Quarterly DBL & PFL worksheet and invoice.
• Manages the initial steps in the recruiting process, including not limited to the job posting, initial phone screening, and the set-up of interviews.
• Works with the Corporate Trainer to ensure that all required training is done, and certificates are filed.
• Assists with annual filings (PCORI, HRA, etc.).
• Ensures that labor law postings are maintained.
• Other duties as assigned.

Office Administrator

• Orders supplies as needed.
• Answers the door and welcomes visitors, suppliers, customers to the office.
• Assists with setting up breakfast/lunch for visitors and staff.
• Organizes birthday celebrations and assists with the annual picnic.
• Daily restocking of coffee items in the kitchen.
• Prints and manages S2 keyless entry cards, set up alarm codes as needed.
• Calls on emptying of dumpster weekly.
• Orders gifts for employees (births, deaths, etc.).
• Scan/copy documents as needed.
• Other duties as assigned.

Finance

• Scans and sends A/P invoices to Finance (hard copies received via USPS).
• Sends Finance Health Equity summary and invoices for month end.
• Inputs the department’s monthly debit card report, ensure all receipts are accounted for.
• Works on various finance projects as needed (i.e.: vendor account issues).
• Prepares and enters the 1099 to be filed on the portal.
• Other duties as assigned.

Required Skills / Knowledge

Education

• Associate’s degree or related experience in HR/Finance.

Experience·

• Proven experience working in Human Resources.

Skills

• Accounting: Basic understanding of accounting principles and practices.
• Human Resources: Basic understanding of human resource management.
• MS Office: Proficiency in MS Office software (Word, Excel).
• Adaptability: Thrive in a fast-paced environment with multiple priorities and deadlines.
• Problem-Solving Skills: Strong problem-solving abilities and effective time management.
• Communication: Excellent written and oral communication skills, and the ability to interact effectively with vendors, clients, and team members.
• Attention to Detail: Strong organizational abilities with a keen eye for detail. Excellent attention to detail and accuracy in data entry and record-keeping.
• Team Player: Ability to work independently and in a team, adhering to company policies and procedures.
• Multitasking: Exceptional time management skills with the ability to multitask and prioritize effectively.

Job Type: Full-time

Benefits

• Competitive salary ($58,000 - $62,000)
• Rich health, dental, and vision insurance
• 401(k) with company match on day one
• Paid time off and holidays

Job Type: Full-time

Pay: $58,000.00 - $62,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to Commute:

• Ballston Spa, NY 12020 (Required)

Ability to Relocate:

• Ballston Spa, NY 12020: Relocate before starting work (Preferred)

Work Location: In person

Salary : $58,000 - $62,000