Private Fund Administration Analyst

Description

Summary of the position

The Private Fund Administration Analyst is a member of the Private Fund Administration Department that includes. The Private Fund Administration Analyst works closely with our Director of Private Fund Administration, Investment Research team, Financial Advisors, Client Service, Compliance and our external partners. The Analyst will support the administration of Sequoia’s slate of private funds, including coordinating with direct investments, fund accountants, compliance, audit and tax specialists. 

Responsibilities

• Process private fund documents for subscriptions, re-subscriptions and withdrawals.
• Post and update as needed private fund transactions to our reporting platforms Black Diamond and Tamarac.
• Coordinate with Operation's for delivery of all investor documents including monthly/quarterly subscription and redemption documents, monthly/quarterly investment statements, Audited Financial Statements, K-1s, etc.
• Review private fund financial statements prepared by Third Party Administrator to ensure investor activity correctly captured.
• Organize and deliver to Third Party Administrator all documents required to maintain accurate accounting of fund activity: custodian/bank statements, invoices paid, engagement letters, etc. 
• Track, confirm, manage cash, and submit wires for private funds’ capital calls due to underlying investments.
• Review and validate private fund distributions and capital calls prior to delivery for processing
• Work with private funds’ tax partners to provide documents required for completion of funds’ tax returns and partners’ K-1s 

Requirements

Required Skills/Experience

• Bachelor’s degree or equivalent experience preferred.
• Minimum three years of financial services experience with a focus in operations, investments or client service.
• Experience establishing new operational processes, creating procedures and developing processes.
• Proven ability to lead and communicate timelines for projects.
• Proficient in Microsoft Office (Word, Excel, Outlook) required, advanced excel skills (Vlookup, pivot tables).

Preferred Skills/Experience

• Wealth management or asset management experience.
• Experience with private or public funds administration.
• Experience with Salesforce and Tamarac. 
• Project management experience preferred. 
• Workflow development and visualization experience.
• Experience in vendor management.

Competencies

• Ability to identify & prioritize critical tasks.
• Detail oriented & organized.
• Works well within a team-based environment.
• Strong written and verbal communication skills.
• Self-starter.
• Ability to learn quickly.
• Enjoys solving problems/finding solutions.