Administrative Assistant - HR

About Us

Serenity Staffing is seeking a highly skilled Human Resources Assistant to join our team. In this role, you will be responsible for supporting both the Payroll and Employee Relations teams by performing various tasks associated with processing payroll as well as maintaining accurate and timely employee records.

Key Responsibilities

• Payroll Processing: Assist in timely and accurate payroll processing for a complex multi-state company.
• Payroll Exceptions: Track and enter payroll exceptions and review for accuracy prior to submission.
• Timecard Review: Thoroughly review timecards for errors and other incorrect entries during and throughout the pay period.
• Post-Payroll Activities: Process post-payroll activities in a timely manner following payroll completion.
• Payroll Support: Provide support to the field regarding payroll questions, timecards, tax questions, and lived-in/worked-in tax issues.
• Audit Payroll Information: Audit payroll and time information for accuracy at least once per week.
• Overtime Calculations: Prepare co-efficient overtime calculations.
• Garnishment Process: Administer and file term notices for garnishment process.
• Payroll Records: Organize, scan, and/or file payroll records and reports as applicable.
• Personnel Changes: Process personnel information changes as necessary (e.g., change of address, direct deposit, withholding changes).
• Roster Review: Complete weekly roster review timely with thorough tracking of changes and responses.
• Manager Collaboration: Collaborate and communicate effectively with managers.
• Training: Train managers and employees on how to use timecards and other features of the payroll system.
• Audit Carrier File Feeds: Audit carrier file feeds for accuracy and errors.
• Blocked HSA Accounts: Follow up on blocked HSA accounts.
• Social Security Number Verification: Social security number verification process.
• 401k Unclaimed Checks: 401k unclaimed checks review and follow up.
• Benefit Audit and Review: Support other benefit audit and review processes.
• Taxable Fringe Benefits: Prepare taxable fringe benefits information for payroll processing.
• Promotion Offer Letters: Filing of promotion offer letters.
• Maintain Payroll and Time Employee Records.

Employee Relations Responsibilities

• Promotion Inquiries: Research and gather employee information for applicable promotion inquiries for review.
• Rehire Inquiries: Research and gather employee information for rehire inquiries for review.
• Employee Documents: Gather and process requests for employee documents and records for Supervisor review.
• Documentation Requirements: Conduct post-payroll review of documentation requirements per subsidy performance expectations.
• Document Distribution: Prepare documents and distribute applicable information to management.
• Performance Reviews: Monitor outstanding performance reviews for terminated employees and position changes to keep outstanding reviews clean and up to date.
• Attendance Compliance Reporting: Compile and distribute attendance compliance reporting on a regular basis.
• Performance and Disciplinary Actions: File performance and disciplinary actions upon review by Supervisor (i.e., IDP, NOCA, PIP).
• Low and Excess Hours Usage: Follow up on low and excess hours usage for all employees.