Space Identification and Management

Summary:

The Support Services Specialist, with a focus on space identification and management, plays a pivotal role in maintaining precise and up-to-date information regarding the organization's physical space. This position involves collecting, analyzing, and reporting data to support informed decisions on efficient space planning and allocation.

Essential Duties and Responsibilities:

Space Data Collection and Inventory:

• Conducts regular on-site surveys of facilities to verify and update space information.
• Measures and records of space dimensions, configurations, and occupancy details.
• Updates space management databases and drawings with accurate and current information.

Space Utilization Analysis:

• Analyzes space utilization data to identify trends, patterns, and potential inefficiencies.
• Generates reports and visualizations to communicate space usage metrics and occupancy trends.
• Assists in identifying opportunities for space optimization, consolidation, or reconfiguration.

Move Support:

• Updates space management systems to reflect changes resulting from moves.

Data Integrity and Accuracy:

• Develops and maintains procedures for ensuring the accuracy and integrity of space data.
• Conducts regular audits of space information to identify and resolve discrepancies.

Support for Space Planning Initiatives:

• Engages in collection, analysis, and reporting for space planning projects.
• Provides technical support in the development and implementation of space allocation policies.

Work Schedule:

• In Office: Monday to Friday
• Hours: 8-hour days

Minimum Qualifications:

Experience: Two years in facilities management, space planning, or a related field, with a proven ability to collect and analyze space data.

Education: A minimum of an associate’s degree or equivalent coursework in a related field is preferred. Relevant experience may be substituted for education.

Knowledge: Proficient working knowledge of space planning principles, building codes, and accessibility standards. Familiarity with space management software and tools is advantageous.

Skills: Strong attention to detail, excellent organizational skills, and proficiency in data analysis and reporting. Ability to communicate effectively and collaborate with team members.