What are the responsibilities and job description for the Event Coordinator position at SERV?
Event Coordinator Role
Overview: The Event Coordinator plays a pivotal role in ensuring the seamless execution of private and public activities at SERV. This position emphasizes execution, mid-level planning, and reporting while SERVing the vibes at all SERV events. The role requires strong interpersonal skills and a focus on delivering exceptional experiences that align with SERV’s objectives and values.
Key Responsibilities
Event Execution and Coordination:
- Execute all aspects of event planning and coordination, including logistics, timelines, and scheduling.
- Coordinate with vendors, contractors, and internal teams to ensure smooth operations and adherence to plans.
- Prepare and distribute detailed event plans, such as outlines, maps, and schedules, with minimal involvement in strategic development.
- Serve as the primary on-site contact during events, managing setup, execution, and teardown.
Activity and Program Facilitation:
- Manage SERV’s activity-based offerings, including recreational leagues, tournaments, and themed experiences.
- Collaborate with the marketing team to promote activities and drive participation.
- Act as the public representative for SERV during activities and events, engaging with participants and ensuring a positive experience.
Vendor and Partner Relations:
- Communicate effectively with third-party vendors, negotiating contracts within established parameters and ensuring adherence to specifications.
- Foster strong relationships with partners and sponsors to enhance event quality and secure future collaborations.
Guest Engagement and Communication:
- Represent SERV positively at all events, engaging with guests, participants, and stakeholders to ensure satisfaction.
- Collaborate with the marketing team to ensure consistent messaging and branding in promotional materials and communications.
Reporting and Post-Event Analysis:
- Track event budgets and expenses, reporting on financial performance to management.
- Monitor key performance indicators (KPIs) such as attendance, revenue, and satisfaction.
- Conduct post-event evaluations to gather feedback and implement improvements for future events.
Compensation:
- Base Salary: $50,000 per year.
- Full Benefits: Comprehensive health coverage, as well as other employee benefits.
- Paid weekly
- Bonus Opportunities: Quarterly bonuses totaling up to 10% annually, based on performance metrics and goals achieved.
Qualifications:
- Bachelor’s degree in Event Management, Hospitality, Marketing, or a related field preferred.
- Proven experience in event planning and execution, including public and private events.
- Strong organizational and multitasking skills, with keen attention to detail.
- Exceptional communication and interpersonal skills, with the ability to represent SERV professionally.
- Proficiency in event management software and tools.
- Ability to work flexible hours, including evenings and weekends, as required by event schedules.
Key Competencies:
- Execution-focused with strong organizational skills.
- Effective problem-solving in fast-paced environments.
- Collaborative mindset with a customer-centric approach.
- Ability to manage budgets and reporting processes.
- Passionate about creating memorable guest experiences.
Ready to make an impact? Apply now and let’s create unforgettable moments together!
Job Type: Full-time
Pay: $50,000.00 per year
Benefits:
- Employee discount
- Health insurance
- Paid time off
- Professional development assistance
Schedule:
- 10 hour shift
- 8 hour shift
- Monday to Friday
- Weekends as needed
Work Location: In person
Salary : $50,000