What are the responsibilities and job description for the Site Administrative Assistant position at Serverfarm?
Job Summary
The critical facilities site Administrative Assistant role performs functions critical to the day-to-day operational success of each site. The position reports to the Director of Operations and supports operational, financial and people related functions.
Duties
- Staff’s security desk and provides visitor and vendor validation and check-in functions during assigned work hours.
- Creates all site related Purchase Orders.
- Works with NA Admins and Site Directors to ensure completion of annual training at each site.
- Reviews and validates invoices in support of the CFM and/or Site Director.
- Participates in site meetings relating to budget reviews and annual budget creation.
- Participates in and drives document gathering and organization in support of annual audits.
- Participates in site staff meetings and keep meeting minutes as required.
- Ensure that site supplies are managed and ordered as required to maintain inventory.
- Supports weekly, monthly, quarterly, and annual reporting for clients.
Requirements
- 3 years of experience in an administrative role
- Ability to handle multiple projects at one time and work in a high-volume, fast-paced transaction-oriented environment
- Growth-oriented mindset, desire to learn and share knowledge to help others succeed
- Proficient in Microsoft Office Suite; advanced Excel skills preferred
Job Type: Full-time
Pay: $15.00 - $23.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- Monday to Friday
Ability to Commute:
- Chicago, IL 60616 (Preferred)
Work Location: In person
Salary : $15 - $23
