What are the responsibilities and job description for the Office Manager position at ServiceMaster Building Care?
Benefits:
Job Requirements:
Experience in accounting, payroll, and financial processes (REQUIRED);
Proficiency in Quickbooks and Microsoft Office programs (Word, Excel, and PowerPoint);
Highly organized, detail-oriented, self-motivated, and trustworthy; Ability to multitask is essential;
Experience in office administration and supervision of office personnel.
Proficiency with using technology including computers, tablets, and smartphones.
Willingness to learn, take on challenges, and be a team player.
1 – Accounting/Bookkeeping
> Use Quickbooks extensively to handle Accounts Receivable, Accounts Payable and other accounting activities.
> Prepare and send customer invoices via email, portal uploads, postal mail, etc…;
> Create financial reports for various purposes.
> Prepare Wage & Labor report for government account.
> Complete monthly auditing of invoices and account information
2 – Office Administration
> Track, maintain, and order office supplies and company promotional items.
> Set up and manage email and accounts for office personnel, supervisors, and managers.
> Ensure that the office is opened and closed following office hours and that office is locked and secure at end of day.
> Contact General Manager or Area Manager when client issue arises. Keep good client relations through check-ins.
> Assist in completing and sending sales proposals for minor accounts, follow up to ensure the proposal is closed.
> Complete the end of the year audits and ensure HR has completed the employee audit.
> Manage the company’s social media accounts through Soci.
> Keep track of incoming leads through Sales Navigator and Scorpion. Call leads to schedule walkthroughs according to General Managers schedule.
> Any IT related issues contact IT to resolve issues.
3– Payroll Processing
> Input data and make adjustments in employee timekeeping and payroll systems.
> Prepare and process semi-monthly payroll
> Handle pay day issues as they arise; distribute checks and payroll information as needed.
- 401(k)
- Company car
- Competitive salary
- Dental insurance
- Health insurance
- Opportunity for advancement
- Paid time off
- Training & development
- Vision insurance
Job Requirements:
Experience in accounting, payroll, and financial processes (REQUIRED);
Proficiency in Quickbooks and Microsoft Office programs (Word, Excel, and PowerPoint);
Highly organized, detail-oriented, self-motivated, and trustworthy; Ability to multitask is essential;
Experience in office administration and supervision of office personnel.
Proficiency with using technology including computers, tablets, and smartphones.
Willingness to learn, take on challenges, and be a team player.
1 – Accounting/Bookkeeping
> Use Quickbooks extensively to handle Accounts Receivable, Accounts Payable and other accounting activities.
> Prepare and send customer invoices via email, portal uploads, postal mail, etc…;
> Create financial reports for various purposes.
> Prepare Wage & Labor report for government account.
> Complete monthly auditing of invoices and account information
2 – Office Administration
> Track, maintain, and order office supplies and company promotional items.
> Set up and manage email and accounts for office personnel, supervisors, and managers.
> Ensure that the office is opened and closed following office hours and that office is locked and secure at end of day.
> Contact General Manager or Area Manager when client issue arises. Keep good client relations through check-ins.
> Assist in completing and sending sales proposals for minor accounts, follow up to ensure the proposal is closed.
> Complete the end of the year audits and ensure HR has completed the employee audit.
> Manage the company’s social media accounts through Soci.
> Keep track of incoming leads through Sales Navigator and Scorpion. Call leads to schedule walkthroughs according to General Managers schedule.
> Any IT related issues contact IT to resolve issues.
3– Payroll Processing
> Input data and make adjustments in employee timekeeping and payroll systems.
> Prepare and process semi-monthly payroll
> Handle pay day issues as they arise; distribute checks and payroll information as needed.
This franchise is independently owned and operated by a ServiceMaster Clean® franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this location should be made directly to the franchisee, and not to The ServiceMaster Company, LLC.
