What We Offer
- Comprehensive health benefits, including medical, vision, and dental options
- 401(k) plan with company match
- Profit sharing plan for employees
- Generous paid time off and holidays
- Paid parental leave for new parents
- Company-sponsored mental health support through Headspace
- Access to two fitness rooms on-site
- Employee Assistance Program available
- Participation in Employee Resource Groups
- Opportunities for personal and professional development
Job Summary
The Executive Assistant (EA) to the Chief Technology Officer (CTO) plays a vital role in delivering comprehensive administrative support to the CTO, senior leaders within the CTO's divisions, and other executive staff as needed. This role requires independent decision-making, proactive initiative, and exceptional intuition to effectively support the CTO and SERVPRO Headquarters.
Major Duties and Responsibilities
Manage complex calendars, ensuring the CTO is punctual for meetings with all necessary materials.Assist in preparing and revising presentations, meeting agendas, and other relevant documents.Set up meeting rooms and ensure all equipment is ready for use.Organize catering for in-office meetings, overseeing set-up and clean-up.Welcome and greet vendors, clients, and other visitors to scheduled meetings.Perform on and off-site errands for the CTO and other executives as required.Take notes during meetings, prepare agendas, and follow up on action items.Coordinate team-building activities and assist the CTO in creating employee communications.Schedule interviews and manage travel itineraries for candidates in collaboration with recruiting.Oversee the divisional supply budget and assist with expense reporting.Maintain workgroup organization charts, updating records for new hires and promotions.Collaborate with hiring managers and HR to onboard new IT employees.Order office supplies for the department.Assist in coordinating travel for IT staff members.Support the annual IT budget preparation as needed.Prepare necessary reports and documentation for the CTO and Vice Presidents.Create and maintain records for the division's temporary and contract employees.Assist in project coordination, tracking progress and maintaining related documentation.Organize and manage electronic and hard copy files for IT operations.Provide EA support to other members of the Senior Leadership Team as necessary.Ensure confidentiality of sensitive information at all times.Required Qualifications (Knowledge, Skills, and Abilities)
3-5 years of experience as an Administrative Assistant or in a similar role.Ability to communicate clearly and professionally with a variety of audiences.Proficiency in Excel, dual calendar management, MS Word, MS PowerPoint, and MS Project (preferred), MS Visio, report preparation, and vendor invoice processing.Outstanding oral and written communication skills alongside familiarity with standard office practices.Education
Associate's or Bachelor’s degree preferred, or equivalent relevant experience.Working Conditions
Fast-paced and high-pressure office environment.Standard 40-hour workweek, with potential additional hours required to meet deadlines.Minimal travel may be needed for business purposes.About SERVPRO
For over 50 years, SERVPRO® has been a leading provider of fire and water cleanup and restoration services, mold mitigation, construction, biohazard, and pathogen remediation across the United States and Canada. Our network of over 2,200 independently owned and operated franchises is supported by a dedicated headquarters team. We strive to foster a professional community that values diversity, collaboration, and the unique qualities of each individual.
SERVPRO is an equal opportunity employer. All applicants will be considered for employment without regard to age, race, color, religion, gender, sexual orientation, national origin, veteran or disability status.
