What are the responsibilities and job description for the Accounting Administrator position at SERVPRO of Indiana County/Ebensburg?
FRANCHISE JOB DESCRIPTION
Job Title : Accounting Administrator
Reports To : Office Operations Manager
Summary
Provide leadership with strategic thinking and exemplify excellent customer service.
Primary Roles and Responsibilities
1. Bookkeeping
a. Maintain accurate records in QuickBooks®
b. Create financial reports and perform analysis
c. Monitor and maintain inventory, fixed assets, and business resume
d. Maintain tax, insurance, and compliance requirements
e. Maintain vendors, resources, and subcontractors
f. Sales Tax Reporting
g. Bank Reconciliations
h. Entering employee hours into sharable spreadsheet for job costing
2. Cash Management
a. Complete accounts payable activities
b. Complete accounts receivable activities
c. Maintain petty cash fund
d. Prepare and maintain cash management reports
e. Weekly Deposits
3. Accounts Receivable
a. Invoicing Customers
b. Collections of overdue invoices
Necessary Experience and Skill Set
- A minimum two years of business experience
- Working knowledge of current business software technologies
- Superb customer service, administrative, and verbal and written communication skills
- 3 year(s) of experience with QuickBooks Pro® (most recent versions)
- 2 years of experience with collection activities
- Outstanding written and verbal communication skills, including proper pronunciation and grammar, and a consistently courteous and professional tone of voice at all times
- Polite, confident, and excellent customer service skills, including listening and questioning skills
- Excellent organizational skills and strong attention to detail
- Very self-motivated and goal-oriented
- Ability to multi-task
- Capability to work in a fast-paced, team-oriented office environment
- Proficiency in Microsoft Office (i.e., Outlook, Word, Excel)
- Ability to learn new software, including Xactimate® and proprietary software
- Experience in the commercial cleaning and restoration or insurance industry is desired
- Ability to successfully complete a background check subject to applicable law
Formal Education / Training
Physical and Work Environment Requirements
This is a largely sedentary role in an office environment. However, some filing is required. This would require the ability to lift files, open filing cabinets, and bend or stand on a stool as necessary.
All employees of a SERVPRO® Franchise are hired by, employed by, and under the sole supervision and control of an independently owned and operated SERVPRO® Franchise. SERVPRO® Franchise employees are not employed by, jointly employed by, agents of, or under the supervision or control of Servpro Franchisor, LLC, in any manner whatsoever.
