What are the responsibilities and job description for the Executive Assistant & Office Manager (Bellevue, WA) position at Sesame?
About Sesame
Sesame believes in a future where computers are lifelike - with the ability to see, hear, and collaborate with us in ways that feel natural and human. With this vision, we're designing a new kind of computer, focused on making voice companions part of our daily lives. Our team brings together founders from Oculus and Ubiquity6, alongside proven leaders from Meta, Google, and Apple, with deep expertise spanning hardware and software. Join us in shaping a future where computers truly come alive.
About The Role
As a key member of the team, you’ll not only provide high-level administrative support to the Head of Engineering but also play a crucial role in managing office operations. From overseeing facilities and vendors to fostering a collaborative workplace culture, you’ll ensure the Bellevue office runs efficiently and employees have the resources they need to thrive. If you’re highly organized, adaptable, and excel at making things run smoothly, we want to hear from you!
Responsibilities
Sesame is committed to a workplace where everyone feels valued, respected, and empowered. We welcome all qualified applicants, embracing diversity in race, gender, identity, orientation, ability, and more. We provide reasonable accommodations for applicants with disabilities—contact careers@sesame.com for assistance.
Full-time Employee Benefits
Compensation Range: $130K - $160K
Sesame believes in a future where computers are lifelike - with the ability to see, hear, and collaborate with us in ways that feel natural and human. With this vision, we're designing a new kind of computer, focused on making voice companions part of our daily lives. Our team brings together founders from Oculus and Ubiquity6, alongside proven leaders from Meta, Google, and Apple, with deep expertise spanning hardware and software. Join us in shaping a future where computers truly come alive.
About The Role
As a key member of the team, you’ll not only provide high-level administrative support to the Head of Engineering but also play a crucial role in managing office operations. From overseeing facilities and vendors to fostering a collaborative workplace culture, you’ll ensure the Bellevue office runs efficiently and employees have the resources they need to thrive. If you’re highly organized, adaptable, and excel at making things run smoothly, we want to hear from you!
Responsibilities
- Office Operations & Facilities Management: Oversee day-to-day office operations, ensuring a productive and well-organized office environment. Manage office supplies, vendor relationships, and facility needs, proactively resolving any issues.
- Workplace Experience & Culture: Foster a positive and engaging office culture by coordinating team events, celebrations, and employee experience initiatives.
- Calendar & Scheduling: Manage the Head of Engineering’s complex calendar, coordinate meetings, prioritize appointments, and optimize time efficiency.
- Meeting Preparation: Organize materials, draft agendas, and prepare presentations to ensure executives are well-equipped.
- Travel Coordination: Plan and manage detailed travel itineraries, including flights, accommodations, and logistics, proactively addressing any issues.
- Administrative Efficiency: Implement processes to streamline workflows, enhance productivity, and support overall business operations.
- Project Assistance: Support key initiatives to deliver high-quality projects.
- 4 years of experience as an Executive Assistant to C-suite executives.
- Handle sensitive information with the utmost discretion and professionalism.
- Proven ability to manage complex calendars, travel logistics, and high-level communications.
- Exceptional organization, time management, and attention to detail.
- Strong interpersonal and communication skills to build rapport across teams and external partners.
- Ability to multitask in a fast-paced environment with shifting priorities with a high sense of urgency.
- Proficiency in Google Workspace, Slack, and expense reporting tools.
- Discreet, proactive, and adaptable with a problem-solving mindset.
- Experience in project management and event coordination is a plus.
Sesame is committed to a workplace where everyone feels valued, respected, and empowered. We welcome all qualified applicants, embracing diversity in race, gender, identity, orientation, ability, and more. We provide reasonable accommodations for applicants with disabilities—contact careers@sesame.com for assistance.
Full-time Employee Benefits
- 401k matching
- 100% employer-paid health, vision, and dental benefits
- Unlimited PTO and sick time
- Flexible spending account matching (medical FSA)
Compensation Range: $130K - $160K
Salary : $130,000 - $160,000
