What are the responsibilities and job description for the Human Resources Administrative Assistant position at SETON CATHOLIC SCHOOLS INC?
Job Details
Description
Position Title: Human Resources Administrative Assistant
Reports to: Senior HR Partner
Employee Classification:12 months; year-round, hourly, full-time, non-exempt
Work Environment: Onsite, in person, Monday-Friday, core hours 8:00-4:00
Hourly Rate: $21.00-$25.00
Join a Transformational Team
Seton Catholic Schools is a collaborative network of Catholic elementary and middle schools in the Greater Milwaukee area. We are coming together to strengthen academics, faith formation and life-long outcomes for all students. Over the next several years, Seton will include nearly 20 schools serving approximately 8,000 students and be a national model for urban school renewal. By joining our team, you can be a part of this important transformation.
Job Summary
The Human Resources Administrative Assistant is responsible for the comprehensive administrative support of day-to-day human resource operations. Under supervision of the HR Department Partners and Directors, the human resources administrative assistant performs a variety of specialized duties in areas such as recruitment, onboarding, compliance, employee relations and benefits administration, all while ensuring accuracy and adherence to company policies and regulations.
The position will include the following duties and responsibilities, which are not limited to:
Recruitment and Onboarding Support
- Assists in scheduling interviews, communicating with candidates, and preparing job postings.
- Assists in organizing and conducting reference checks
- Assist in preparing employment agreements
- Assist with new hire onboarding, preparing orientation materials, and ensuring a positive experience for new team members.
- Facilitate completion of pre-employment screenings, I-9 documents, and necessary paperwork and conducts frequent follow up to ensure completion of the onboarding process
Employee Relations
- Serve as a reliable and considerate point of contact for employee inquiries, responding to general questions regarding HR policies, benefits, and general employment-related topics. Refer employees to appropriate HR department as needed
- Assist in organizing employee engagement activities, professional development programs and events.
HR Operations and Compliance
- General Support to HR Department and Employees regarding HRIS
- Maintain HR records, ensuring compliance with state and federal employment laws and company policies.
- Maintain accurate and up to date emails and email distribution lists.
- Complete all verification of employment and other employment related forms including payroll garnishments.
Benefits Administration
- Collaborate with the HR team to manage annual open enrollment and benefits-related communications.
Data Management and Reporting
- Assist in compiling HR metrics and preparing reports on recruitment, turnover, attendance, and other key performance indicators.
- Completes annual reports for WRISA and NCEA
- Ensure confidentiality and accuracy in data handling
- Maintain up-to-date personnel files and records.
Qualifications
Qualifications and Skills:
- Alignment with Seton Catholic Schools missions and values.
- Associate’s degree in human resources, or related field work experience.
- Strong communication, organization, and customer service skills.
- 1-3 years of experience in HR, preferably within a school environment
- Strong understanding of HR policies, procedures, and best practices.
- Proficiency in HRIS systems (Paycom preferred), Microsoft Office Suite and Google workspace
- High attention to detail and ability to handle sensitive and confidential information
- Excellent organizational skills and the ability to take initiative
- Must be able to work independently
- Ability to work onsite, in person, Monday-Friday, core hours 8:00-4:00
Compensation and Benefits
- Competitive pay.
- Health, prescription, dental, and vision coverage.
- Archdiocese of Milwaukee pension program.
- FSA plan available.
- 403(b) retirement plan available.
- Life and ADD insurance.
- Employee Assistance Plan
- Paid holidays and Paid Time Off
Salary : $21 - $25
