What are the responsibilities and job description for the Executive Assistant position at Seward County Community College?
Responsibilities
The purpose of this role is to act as the administrative point of contact between the College’s President and the internal/external patrons. It supports the daily functions and operations of the College President’s office and Board of Trustees. This involves receiving calls, management of correspondence, management of schedule, handle request queries appropriately, and critical operational items such as travel, budget documents, produce reports, take meeting minutes, arrange meetings, presentations, or other events for the College’s President.
Qualifications
Five years administrative clerical experience required. Experience as an executive secretary and/or experience in higher education preferred. Able to meet the requirements of being designated as a State of Kansas Notary Public.
Essential Functions
Associates degree required. Bachelor’s degree preferred.
Competitive salary. Participation in college Flexible Benefits program which includes options for single and family health and dental coverage, optional insurances, and reimbursement accounts. Other benefits include income protection insurance; matching annuity; SCCC tuition reimbursement for employee and dependents; annual and sick leave allowances and participation in social security (FICA) and state retirement programs (KPERS).
Salary Range: Salary commensurate with education and experience.
Position Status: Full Time
Application Deadline: Open Until Filled
Start Date: ASAP
How To Apply
To be considered, all of the following materials must be submitted to the address below:
If any of the required materials are not submitted with your application packet, your application will be deemed incomplete and will not be forwarded to the committee for screening. Please notify Human Resources if you require any special accommodation(s) in meeting these requirements.
Mailing Address
Human Resources Office
Executive Assistant
Seward County Community College
PO Box 1137
Liberal KS 67901-1137
More information about Seward County Community College can be found at www.sccc.edu
Selection Process
The search committee will conduct all minimum qualification appraisals as set forth on the position announcement and job description and reserve the right to limit the number of interviews granted. Meeting the minimum qualifications for a position does not assure the applicant an interview. Applicants selected for an interview will be notified of the time and place of the interview. Interviews are usually conducted on campus by the search committee. Additional interviews and/or teaching demonstrations may be required.
All qualified applicants are encouraged to apply.
Equal Opportunity Employer
Drug Free Campus
The purpose of this role is to act as the administrative point of contact between the College’s President and the internal/external patrons. It supports the daily functions and operations of the College President’s office and Board of Trustees. This involves receiving calls, management of correspondence, management of schedule, handle request queries appropriately, and critical operational items such as travel, budget documents, produce reports, take meeting minutes, arrange meetings, presentations, or other events for the College’s President.
Qualifications
Five years administrative clerical experience required. Experience as an executive secretary and/or experience in higher education preferred. Able to meet the requirements of being designated as a State of Kansas Notary Public.
Essential Functions
Associates degree required. Bachelor’s degree preferred.
- Schedules appointments and maintains calendar for the college president; prepares conference registration forms; makes travel arrangements for president, board members, and others in president’s office as needed or requested; coordinates arrangements for business and social functions of the president and the board of trustees.
- Interacts with college team members, students, board members, or outside contacts to provide information, solve routine problems, or otherwise respond to requests; represents the college president where appropriate within the college community as well as with external agencies.
- Primary coordinator for the College’s BoardDocs site. This includes, but is not limited to, maintaining Board meeting information, board policies, goal tracking, and various other elements required to maintain accurate and current information on Board Docs.
- Functions as recording secretary to College Executive Team; prepares agenda and meeting packets; attends various administrative meetings to take and transcribe minutes; maintains and updates the minutes; distributes approved minutes to college team as appropriate.
- Functions as recording secretary for the board of trustees. Assists in preparing agendas, prepares and disseminates board packages, coordinates details for meetings and other functions, attends meetings, takes and transcribes meeting minutes, maintains and updates minute’s, etc. Makes travel arrangements as requested and prepares expense reports.
- Schedules meetings as requested; coordinates details, notifies attendees, types and/or prepares and distributes meeting materials, and, when requested, attends meetings to take and transcribe minutes. Maintains schedule for use of board room.
- Prepares outgoing mail and sorts and distributes incoming mail and takes messages for the president and other members of the president’s suite as needed.
Competitive salary. Participation in college Flexible Benefits program which includes options for single and family health and dental coverage, optional insurances, and reimbursement accounts. Other benefits include income protection insurance; matching annuity; SCCC tuition reimbursement for employee and dependents; annual and sick leave allowances and participation in social security (FICA) and state retirement programs (KPERS).
Salary Range: Salary commensurate with education and experience.
Position Status: Full Time
Application Deadline: Open Until Filled
Start Date: ASAP
- Successful applicant will be required to pass a criminal background check prior to employment.
- Separate application required for additional or future openings.
How To Apply
To be considered, all of the following materials must be submitted to the address below:
- Completed and signed Seward County Community College application. Seward County Community College application.
- Cover letter
- Job-related resume including contact information for three professional references.
- Transcripts from post-secondary education & Certifications. (copies are acceptable)
If any of the required materials are not submitted with your application packet, your application will be deemed incomplete and will not be forwarded to the committee for screening. Please notify Human Resources if you require any special accommodation(s) in meeting these requirements.
Mailing Address
Human Resources Office
Executive Assistant
Seward County Community College
PO Box 1137
Liberal KS 67901-1137
More information about Seward County Community College can be found at www.sccc.edu
Selection Process
The search committee will conduct all minimum qualification appraisals as set forth on the position announcement and job description and reserve the right to limit the number of interviews granted. Meeting the minimum qualifications for a position does not assure the applicant an interview. Applicants selected for an interview will be notified of the time and place of the interview. Interviews are usually conducted on campus by the search committee. Additional interviews and/or teaching demonstrations may be required.
All qualified applicants are encouraged to apply.
Equal Opportunity Employer
Drug Free Campus
