What are the responsibilities and job description for the Juvenile Community Corrections & Prevention Services Financial Administrative Assistant position at Seward County, KS?
Job Summary:
Joining our team as the Juvenile Community Corrections & Prevention Services Financial Administrative Assistant means providing crucial support to the JCAPS Department. This role involves performing a variety of administrative, clerical, and technical tasks to ensure the accurate and timely execution of duties, including gathering detailed information about youths referred to the Juvenile Intake and Assessment Center (JIAS).
Job Competencies:
1. Typing and proofreading diverse documents.
2. Establishing and organizing filing systems.
3. Managing calendars, schedules, and events.
4. Handling mail, deposits, and documents.
5. Answering and directing calls.
6. Preparing and submitting reports promptly.
7. Assisting with clerical tasks and data entry.
8. Updating website, social media, and brochures.
9. Managing payments and purchase orders.
10. Reconciling financial reports accurately.
11. Assisting with budget proposals and grant applications.
12. Ensuring compliance with financial guidelines.
13. Compiling data for reports and documents.
14. Supporting meeting preparation and minute-taking.
15. Maintaining updated lists and records.
16. Serving as Secretary for the JCAPS Advisory Board.
17. Maintaining Notary Public license.
18. Managing and restocking supplies.
19. Assisting offenders in accessing resources.
20. Enforcing legal compliance.
21. Performing additional assigned duties.
Position Requirements and Qualifications:
- High school diploma or equivalent.
- Minimum of 2 years of relevant experience.
- Bilingual proficiency in Spanish and English.
- Clean criminal record with no felony convictions.
- Valid driver's license required.
Skills/Knowledge/Abilities:
- Understanding of governmental operations and KDOC - Juvenile Services guidelines.
- Knowledge of juvenile statutes, court processes, and evidence maintenance.
- Ability to conduct substance use testing and enforce compliance.
- Strong organizational, time management, and problem-solving skills.
- Excellent communication skills and attention to detail.
- Proficiency in computer use, math, and multitasking.
- Capability to work independently and prioritize effectively.
Benefits:
- Competitive salary(Negotiable) and benefits package, including health insurance, retirement plans, and paid time off.
- Opportunities for professional development and continuing education.
If you possess the necessary skills and experience to excel in this role, we look forward to receiving your application.
How to Apply:
To be considered, all of the following materials must be submitted.
- Completed and signed Seward County application.
- Job-related resume including contact information for three professional references.
Selection Process
Meeting the minimum qualifications for a position does not assure the applicant an interview. Applicants selected for an interview will be notified of the time and place of the interview. Interviews are typically carried out by the relevant departments.
All qualified applicants are encouraged to apply
More information about Seward County jobs can be found at www.sewardcountyks.org/jobs.
Seward County is an equal opportunity employer.
