What are the responsibilities and job description for the Legal Secretary (Transactional) - Hybrid Opportunity position at Seyfarth?
THE OPPORTUNITY:
As a Legal Secretary, you will perform a variety of administrative duties for assigned attorneys and paralegals. You will interact with colleagues in a team setting and uphold the image of the firm by maintaining positive contact with clients, attorneys and staff, and observing confidentiality of client matters.
THE DAY-TO-DAY:
On any given day, you will be working with firm leadership, partners, and business colleagues on a variety of projects and requests. You will:
Draft, revise and finalize correspondence, audit letters, memoranda and other legal documents. Draft routine correspondence, memoranda and other documents;
Proofread documents and check for appropriate formatting, spelling and grammar;
Assemble documents in .pdf format. Verify all attachments, exhibits and enclosures are included in final documents and included with transmittal letters/memos;
Maintain good public relations with clients;
Sort, date and read incoming mail. Prepare documents and packages for mail, messenger and overnight delivery;
Complete client/matter forms. Request conflicts of interest checks. Open new files;
Maintain all client and general files. Conduct periodic review for possible storage of old files and prepare files to be closed;
Prepare expense reports;
Coordinate and follow through on requests and projects with other support departments;
Other duties and projects as assigned;
Screen telephone calls, listen to voicemail and record messages;
Schedule appointments and make arrangements;
Maintain calendar, contacts and deadline reminder systems;
Enter attorney time, send time entry reminders and track entries;
Review and file email; and
Process client billing.
YOU HAVE:
1-3 years of legal experience preferred
Ability to manage vendor invoices
Proofreading, attention to detail and solid grammar/spelling skills a must
High degree of proficiency with Microsoft Outlook, Word, Adobe Acrobat, and Excel a must
Legal citation and legal terminology expertise
Familiarity with Carpe Diem, Aderant, DeltaView, iManage or similar technology
