What are the responsibilities and job description for the Accounting Specialist position at SGA Design Group?
Job Description
Job Description
Maintains project financial management processes within the accounting system. Coordinates with Program Management regarding all financial aspects of assigned projects including setup, budgeting, billing, collections, analysis. Prepares monthly invoices for multiple clients according to contract terms and company policy. Supports other accounting functions as needed.
Job Functions / Responsibilities
Projects
Reviews and confirms accuracy of new project setup in accounting system as it relates to the project contracts. Reviews project database information to maintain accurate records
Maintains accurate and complete contract files for each project.
Support Program Management in opening, maintaining and closing projects in the accounting system consistent with internal process and client terms.
Communicate with appropriate staff regarding contracts, change orders, and other contract modifications pertinent to project invoicing.
Foster communication between the accounting department and project teams. Assists project teams with questions.
Billing
Ensure correct billing rate table applied to projects as listed in contract.
Ensure project budgets and terms are up to date and accurate at all times.
Monitor Unbilled WIP to identify issues with labor, consultant, and / or reimbursable expenses. Assist with quarterly unbilled analysis.
Process sub consultant invoices, work with appropriate contacts to resolve invoice issues, assist with sub consultant statement review and monitor invoice status to facilitate timely payment.
Coordinate with Accounts Payable to ensure inclusion of all billable AP vouchers / reimbursable expenses in billing period. Verify charges are accurate and valid prior to generating client invoices.
Prepare monthly billing report packages for review and approval, generate invoices according to contract terms and billing report mark‐ups.
Deliver final invoices to clients via either mail, email, or electronic invoicing systems.
Research and resolve billing issues, assist clients with invoice questions.
Collections
Monitor aged A / R and pursue collections, maintain weekly collection notes.
Generate and distribute monthly client statements. Follow Client Collections process for escalation of unpaid items.
Help resolve cash receipts application issues related to client A / R.
Analysis
Provide various reporting assistance to project management regarding project financial details. Examples include project performance and job costing reports. Review and deliver project performance reports to program management, highlight potential issues, answer questions, offer suggestions.
Other accounting duties as assigned by Accounting Management.
Qualifications
4 years of related experience.
Degree in Accounting or Business-related field.
Prior experience with Deltek Vision / Vantagepoint or other ERP software preferred.
Possess an understanding of project accounting.
Ability to work on multiple assignment with varying deadlines and priority levels.
Detail Oriented and Process Driven.
Proficient with Microsoft Excel.
Ability to communicate professionally and effectively with internal staff, external clients, and sub-consultant contacts.
For more information about SGA Design Group, please visit our website at www.sgadesigngroup.com. Please also learn more about our partner companies at www.renaissancearchitecture.com and www.greenlight-360.com.
SGA Design Group provides a competitive compensation and benefits package and is an equal opportunity employer.
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