What are the responsibilities and job description for the Payroll Specialist position at SGA Inc.?
Software Guidance & Assistance, Inc., (SGA), is searching for an Staff Accountant for a 6 month contract assignment with one of our premier utility clients in San Jose, CA .
Responsibilities :
• Manage bi-weekly and monthly multi-state payrolls for salaried and hourly employees using ADP Workforce Now, including record maintenance, payroll audits, timecard corrections, and termination calculations.
• Oversee electronic timekeeping, report generation, involuntary deductions, accounting entries, and procedure updates.
• Prepare journal entries and assist with month-end closing, ensuring accurate financial reporting and reconciliations.
• Review and reconcile quarterly and annual payroll taxes, including W-2 processing.
• Resolve payroll issues and inquiries promptly and professionally.
• Provide records for auditors, management, or regulators as needed.
• Contribute to policy development, ensure compliance, and suggest improvements.
• Perform additional duties as assigned.
Required Skills:
• Proficient in payroll preparation and processing, along with related tasks.
• Familiar with federal, state, and local wage and labor laws and reporting obligations.
• Understanding of Generally Accepted Accounting Principles (GAAP) and Sarbanes-Oxley compliance for internal controls.
• Knowledgeable in accounting information systems with the ability to manage complex financial data.
• Skilled in reviewing, analyzing, and reconciling journals and legal documents while ensuring compliance with financial reporting and accounting standards.
• Strong organizational skills with the ability to prioritize tasks, meet tight deadlines, and multitask effectively while maintaining accuracy, discretion, and confidentiality.
• Excellent written and verbal communication skills with a keen attention to detail and strong organizational abilities.
Required Education and Experience
Other Requirements
Must possess a valid California driver's license and have a satisfactory driving record.
SGA is a technology and resource solutions provider driven to stand out. We are a women-owned business. Our mission: to solve big IT problems with a more personal, boutique approach. Each year, we match consultants like you to more than 1,000 engagements. When we say let's work better together, we mean it. You'll join a diverse team built on these core values: customer service, employee development, and quality and integrity in everything we do. Be yourself, love what you do and find your passion at work. Please find us at https://sgainc.com/ .
SGA is an Equal Opportunity Employer and does not discriminate on the basis of Race, Color, Sex, Sexual Orientation, Gender Identity, Religion, National Origin, Disability, Veteran Status, Age, Marital Status, Pregnancy, Genetic Information, or Other Legally Protected Status. We are committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, and our services, programs, and activities. Please visit our company EEO page to request an accommodation or assistance regarding our policy.
Responsibilities :
• Manage bi-weekly and monthly multi-state payrolls for salaried and hourly employees using ADP Workforce Now, including record maintenance, payroll audits, timecard corrections, and termination calculations.
• Oversee electronic timekeeping, report generation, involuntary deductions, accounting entries, and procedure updates.
• Prepare journal entries and assist with month-end closing, ensuring accurate financial reporting and reconciliations.
• Review and reconcile quarterly and annual payroll taxes, including W-2 processing.
• Resolve payroll issues and inquiries promptly and professionally.
• Provide records for auditors, management, or regulators as needed.
• Contribute to policy development, ensure compliance, and suggest improvements.
• Perform additional duties as assigned.
Required Skills:
• Proficient in payroll preparation and processing, along with related tasks.
• Familiar with federal, state, and local wage and labor laws and reporting obligations.
• Understanding of Generally Accepted Accounting Principles (GAAP) and Sarbanes-Oxley compliance for internal controls.
• Knowledgeable in accounting information systems with the ability to manage complex financial data.
• Skilled in reviewing, analyzing, and reconciling journals and legal documents while ensuring compliance with financial reporting and accounting standards.
• Strong organizational skills with the ability to prioritize tasks, meet tight deadlines, and multitask effectively while maintaining accuracy, discretion, and confidentiality.
• Excellent written and verbal communication skills with a keen attention to detail and strong organizational abilities.
Required Education and Experience
- A Bachelor's degree from an accredited college or university with major course work in accounting or another related field.
- 5 years of experience in processing payroll.
- Certified Payroll Professional preferred.
- Proficient in Microsoft Excel
- Diversified experience with financial accounting systems, particularly ADP Workforce Now, JD Edwards Enterprise One, Power Plant, Insight, and FloQast is desirable.
- Experience managing payroll in a union environment highly desired.
Other Requirements
Must possess a valid California driver's license and have a satisfactory driving record.
SGA is a technology and resource solutions provider driven to stand out. We are a women-owned business. Our mission: to solve big IT problems with a more personal, boutique approach. Each year, we match consultants like you to more than 1,000 engagements. When we say let's work better together, we mean it. You'll join a diverse team built on these core values: customer service, employee development, and quality and integrity in everything we do. Be yourself, love what you do and find your passion at work. Please find us at https://sgainc.com/ .
SGA is an Equal Opportunity Employer and does not discriminate on the basis of Race, Color, Sex, Sexual Orientation, Gender Identity, Religion, National Origin, Disability, Veteran Status, Age, Marital Status, Pregnancy, Genetic Information, or Other Legally Protected Status. We are committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, and our services, programs, and activities. Please visit our company EEO page to request an accommodation or assistance regarding our policy.
Salary : $40 - $55
