What are the responsibilities and job description for the Administrative Assistant (Hybrid) position at SGS Technologie?
Role : Administrative Assistant - Hybrid
Location : Southfield, MI
Type : Contract to Hire
Roles and Responsibilities
Perform a variety of administrative tasks aimed to optimize the time and performance of the VP, managers and associates of the department.
Tasks may involve acting as a first point of contact for visitors to the floor and phone calls to the management team.
Manage calendars for the VP and coordinate meetings and appointments for the management team.
Prepare documents and reports.
Control access to the floor and prepare workstations for new associates.
Coordination of deliveries for the facilities (kitchen and office supplies)
Receive vendors arriving for meetings, deliveries, and mail.
Coordination of activities and deliveries for committees (i.e., BOAT)
Coordination of lunches for the Technical Service Center (TAC) associates located at the facility.
Maintaining organizational chart bi-monthly.
Intermediate level concepts, principles and practices of providing administrative support.
Performing a range of staff and/or operational support activities for a manager or group of managers.
Answering telephones and assisting visitors.
Prepare, transcribing, composing, typing, editing correspondence, agendas and minutes and other documents.
Scheduling and coordinating meetings, events, interviews and appointments.
Preparing reports.
Gathering and analyzing basic information.
Establishing and maintaining files, databases, and other records.
Performing routine analyses and calculations involved in preparing reports.
Sorting, screening and distributing mail.
Operating standard office equipment and using required software applications.
Maintain currency in modern office management methods and techniques.
Read, comprehend and apply business related information.
Organize, manage and track multiple detailed tasks and assignments with frequently changing priorities in a fast-paced work environment.
Communicate effectively, both orally and in writing.
Work collaboratively within a team environment.
Provide a high level of customer service.
Establish and maintain effective working relationships
Skills Required
High School diploma with a minimum of 3 years of general administrative support experience required.
