Coordinator, Operations Support

Company Description

SGS is the world's leading inspection, verification, testing and certification company. SGS is recognized as the global benchmark for quality and integrity. With more than 89,000 employees, SGS operates a network of over 2,600 offices and laboratories around the world.

Job Description

The Operations Support Coordinator will perform invoicing, accounts payable (including the resolution of bad debts), and data reporting functions for various projects in a timely manner. The person in this role will also assist with the development, maintenance, and distribution of documents—such as standard operating procedures (SOPs), best practices, and templates—using a shared drive or a SharePoint site. He or she will adhere to all customer-specific requests with regards to reporting and invoicing. The successful candidate will help create and distribute internal, monthly status reports.

• Creates and delivers reports and invoices in a timely manner and in the required format
• Effectively manage data in Oracle and the project planning database
• Engage with internal and external stakeholders to help troubleshoot issues with the systems, and effectively perform quality assurance checks on laboratory and field data
• Manages and submits invoices from vendors
• Manages vendor relationships
• Monitors and mitigates bad debt, working closely with accounts payable
• Develops, delivers, maintains, and stores Standard Operating Procedures
• Maintains inventory and order supplies, consumables, and equipment
• Performs other duties as assigned

LEADERSHIP/SUPERVISORY RESPONSIBILITIES

• Provides guidance and/or leadership to others, including indirect reports, peers, or managers No
• Please provide examples of supervisory responsibilities. No
• Has hiring and terminating responsibilities No
• Supervises others No

Qualifications

• Associate degree in business, sciences, or related field OR equivalent combination of education and experience
• Minimum 1 year of experience in Business, Accounting, Accounts Payable, Procurement, or related field
• Associate or Bachelor’s degree in Business Administration, or related field. Degrees in other fields will also be considered, or equivalent work experience Preferred
• 2 years of experience in Business, Accounting, Accounts Payable, Procurement, or related field

KNOWLEDGE / SKILLS / ABILITIES

• Ability to work effectively in high pressure, high volume, high growth environment, balancing several assignments concurrently with different deadlines.
• Excellent presentation, interpersonal, and communication skills with demonstrated ability to communicate effectively in person, on phone, and via email with internal stakeholders and all levels of management of customers
• Ability to gather and review the information and synthesize data for reports and other written materials; excellent organizational skills
• Impeccable accuracy required, superb attention to detail required
• High-level ability to influence stakeholders and management
• Unquestionable business and personal integrity and ethical standards
• Demonstrate strong commitment to SGS Operational Integrity policies, procedures, guidelines, and instructions by participating in and enhancing the SGS culture of safety to attend safety meetings, complete required training, intervene in case of unsafe situations, refuse unsafe work, and fully comply with laws, regulations, internal, and customer requirements for health and safety
• Knowledge of Accounting preferred ADDITIONAL KSAS
• Advanced computer skills in Microsoft Office suite required
• Advanced experience with Oracle preferred

ENVIRONMENTAL AND WORK CONDITIONS

• Wet or humid (non-weather) conditions Never
• Work near moving mechanical pats Never 
• Work in high, precarious places Never
• Fumes or airborne particles Never (0%)
• Toxic or caustic chemicals Never (0%)
• Outdoor weather conditions Never (0%)
• Extreme cold (non-weather) Never (0%)
• Extreme heat (non-weather) Never (0%)
• Risk of electrical shock Never (0%)
• Work with explosives Never (0%)
• Risk of radiation Never (0%)
• Vibration Never (0%)
• Bio-hazard Never (0%

NOISE LEVEL

• Moderate Noise (examples: business office with computers & printers, light traffic

VISION REQUIREMENT

• Close Vision (clear vision at 20 inches/50 centimeters or less)
• Distance Vision (clear vision at 20 feet/6 meters or more)
• Peripheral Vision (ability to observe an area that can be seen up and down or to the left and right while eyes are fixed on a given post)
• Depth Perception (three-dimensional vision, ability to judge distance and three-dimensional relationship)
• Ability to adjust focus (ability to adjust the eye to bring an object into sharp focus)
• Ability to see color

AUDITORY REQUIREMENTS

• No special auditory requirements

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Additional Information

SGS is an Equal Opportunity Employer, and as such we recruit, hire, train, and promote persons in all job classifications without regard to race, color, religion, sex, national origin, disability, age, marital status, sexual orientation, gender identity or expression, genetics, status as a protected veteran, or any other characteristics protected by law.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skills, and/or abilities required.

This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts the company’s rights to assign or reassign duties and responsibilities to this job at any time.

If you are applying for a position within the United States and you have difficulty completing the on-line employment application because of a disability, please call 201-508-3149 for assistance and leave a message. You will receive a call back.  Please note, this phone number is not for general employment information, but is only for individuals who are experiencing difficulty applying for a position due to a disability

All your information will be kept confidential according to EEO guidelines.