What are the responsibilities and job description for the Project Coordinator Specialist position at Shade Tree?
Job Overview:
- Support project planning, construction, and close-out activities in compliance with project or contract specifications.
Key Responsibilities:
- Set up project folders/work packets.
- Maintain project files throughout the course of the project.
- Entry of estimates and production review in multiple software systems.
- Printing job logs and timesheets as necessary.
- New job activation including requisition and release process in INTREN job software.
- Coordinate with A/R to ensure proper billing & payment.
- Prepare and generate routine reports and correspondence.
- Review field reports; provide summary reports to Assistant, Project or Senior Project Manager as required.
- Assist with preparation of proposals.
- Call and/or enter locates.
- Create and maintain project submittal log.
- Follow-up with vendors to obtain submittals and current equipment delivery information.
- Data entry of project information into multiple systems as required.
- Submit/Track/Follow-up on permit status as required.
- Track/Scan/Submit As-Builts to customer.
- Attend customer scheduling/job coordination conference calls as required.
- Assist the PM in monitoring the work on a regular basis to assure good quality control – conformance with contract documents (plans and specs).
- Review and track vendor invoices for accuracy and compliance with the contract terms and provide recommendation to PM.
- Job Close-out as required.
- May assist with researching new business leads.
- Other duties as assigned.
Required Skills and Qualifications:
- Effective oral and written communication skills.
- Excellent interpersonal skills.
- Strong computer literacy.
- Good problem-solving skills and the ability to multi-task.
- A self-starter with the ability to organize and prioritize work.
- High School diploma, Associate's Degree preferred or equivalent experience.
- Knowledge of advanced functions of Word, Excel, Outlook, MS Project, Power Point, and Internet Explorer.
- Excellent communication skills and writing skills.
- Ability to comprehend and communicate technical information.
- Effective analytical and problem-solving skills with great ability to prioritize workload and meet deadlines.
- Exceptional interpersonal communication, presentation, and writing skills.
- Well organized, team player, professional and energetic.
Equal Opportunity Employer:
Shade Tree is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.
