What are the responsibilities and job description for the Executive Assistant position at SHADOW?
We are seeking a talented and passionate individual to serve as an executive assistant to the agency's partners. Candidates must be organized, self-motivated, solution-oriented, communicate effectively, possess attention to detail, and be able to problem solve quickly.
What You Bring:
$60K - $70K
What We Provide:
What You Bring:
- Minimum 3 years Administrative / Executive Assistant Experience.
- Proficient in Google Workspace and heavy calendar management for multiple executives
- Ability to anticipate executives' needs
- Diligent follow-through on every task given.
- Be a self-starter, resourceful, and a great multi-tasker
- Be comfortable communicating/interacting with clients and other high level executives.
- Have excellent written and verbal communication skills.
- Plan, coordinate, and ensure that the Partner / Owners schedule(s) are planned efficiently and per preferences to ensure time is being leveraged and spent effectively
- Work closely with the Partner / Owners to keep them well-informed of upcoming meetings and events, following up appropriately.
- Handle multiple requests for Executive's time, utilizing best judgment in managing what requests should be prioritized, ensuring time isn't double booked, and anticipating supplemental needs with regards to each meeting.
- Handle basic administrative duties: travel, expense reports, creation and maintenance of documents.
- Assist in coordinating the agendas for upcoming client and internal meetings
- Manage external contacts, learning and understanding who they are, who the primary contacts are.
- Handle additional administrative tasks as needed
$60K - $70K
What We Provide:
- Medical dental vision insurance
- Generous PTO and paid holidays
- Dedicated mental health days
- Unlimited sick time
- Give Back. We want SHADOWs to extend their hearts and give back to their various communities and interests, on the clock! We offer 40 hours of paid VTO annually (voluntary time off)
- 401(k) retirement plan with matching
- Pre-tax commuter and healthcare benefits
- 12 weeks paid leave for new parents
- Summer Fridays (end work at 3pm on Fridays Memorial Day - Labor Day)
- Individualized career mapping
Salary : $60,000 - $70,000
