What are the responsibilities and job description for the Advancement Coordinator position at Shady Hill School?
About Shady Hill School:
Since 1915, Shady Hill, a school of approximately 530 students (PreK - Grade 8) and 90 faculty, has been a leader in progressive education. Shady Hill is a deeply mission-driven school. We seek to develop independent, joyful and curious learners who respect their own accomplishments and those of others. We strive to be a community whose values are strong and whose teachers are unafraid to engage students in important questions. The school’s program allows children to explore their worlds and test their powers. As a school with a historical and contemporary commitment to social justice, we believe that an inclusive and equitable community is an educational and moral imperative that empowers us all. Therefore, we seek to hire individuals who demonstrate a mindset and skill set that prioritizes cultural competence, equity, and justice in their practice with students and in their work with colleagues.
Summary:
The Advancement Coordinator is a critical contributor to the work of the Advancement Office. The Advancement Coordinator is responsible for project-managing various Advancement Office communications including a quarterly e-newsletter, an annual report, email appeals, and condolence notes. This position assists the Events Coordinator with all major Advancement Office events, interfaces with school alumni and donors, and serves as the point person for Alumni Class Notes, coordinating with many alumni volunteers. The Advancement Coordinator also handles department administrative tasks such as taking occasional meeting minutes and ordering supplies. This is a full time, hourly, 12-month position, reporting to the Director of Development and Alumni Relations.
Primary Responsibilities:
- Gather articles for the quarterly e-newsletter that goes to alumni, parents of alumni, grandparents, etc. Lay out the newsletter in
- Constant Contact, using other programs for photos/graphics as needed.
- Assist the Director of Development with merge-mailings for quarterly annuity payments, other planned giving work, stewardship reporting, pledge reminders, etc.
- Assist the Assistant Director with print and email writing and design for appeals and acknowledgements.
- Assist the Events Coordinator on major events, creating registration forms, tracking RSVPs, producing nametags and materials, helping at the event itself, ordering giveaways when needed, etc.
- Prepare agendas and handouts for Alumni Board meetings, Advancement Committee meetings, and other volunteer groups. Take minutes at some meetings.
- Assist the Manager of Advancement Services and Research with database research and data entry, and with GiveCampus campaign set up.
- Support all department communications, invitations and appeals with photography selection, video and design.
- Conduct research each winter/spring into where our young graduates are planning to attend college, reaching out by email to alumni now finishing high school, and their parents as needed, compile results for use by the Admission Office and for updating the alumni database.
- Compose customized condolence notes when needed, for Head of School’s review and signature.
- Order supplies for the Department and provide support for other members of the Advancement Office as needed.
- Maintain electronic files and shared folders system.
- Other duties as assigned
