What are the responsibilities and job description for the Project Assistant position at Shames Construction Company?

ABOUT THE COMPANY :

Shames Construction Company (SCC) is a 100% woman-owned business, proudly serving the retail, grocery, industrial, restaurant, and entertainment sectors since 1987. We’re seeking an organized, detail-oriented Project Assistant with construction industry experience to support our project management team and ensure smooth, efficient operations.

KEY RESPONSIBILITIES :

Assist the project management team with administrative tasks and project coordination.
Process subcontract documents, including non-temp facility purchase orders.
Manage requests for subcontractor insurance, W9s, State / City licenses, and project contacts.
Prepare and process Field Work Directives (FWDs) and subcontractor change orders.
Assist with owner payment applications, reimbursable invoices, and associated reporting.
Coordinate submittals and closeout processes and assist with warranty service management.
Maintain organized files and handle status reporting.
Attend project management meetings and support progress tracking.
Build knowledge of construction processes and promote strong customer relations.

WHAT WE’RE LOOKING FOR :

A self-starter who is highly organized, detail-oriented, and can manage multiple tasks simultaneously.

Strong verbal and written communication skills, able to interact at all levels of the organization.

Ability to train and mentor others, maintain confidentiality, and display sound judgment

Proficiency in Word, Excel, Outlook, and project management software (Procore knowledge preferred).

Familiarity with DocuSign, AIA contract documents, and construction cost accounting

EXPERIENCE & EDUCATION :

Minimum 5 years of administrative experience, preferably in the construction industry

Familiarity with OCIP is highly desirable

High School Diploma or equivalent required; additional experience preferred

WORK ENVIRONMENT :

Primarily office-based with some local and domestic travel for meetings and events

Comfortable working in a collaborative team environment

KNOWLEDGE, SKILLS & ABILITIES

Strong technical and written communication skills.

Ability to work and communicate effectively with individuals at all levels

Manage competing priorities and tight deadlines.

Exhibit diligence in establishing a positive rapport with subcontractors / vendors to obtain timely documents.

JOIN OUR TEAM!

If you are a driven and detail-focused professional looking to make a difference in a fast-paced and rewarding construction environment, apply today!

SALARY $60,000 - $80,000 per year DOE

Shames Construction is an equal opportunity employer and is committed to providing fair and equal employment opportunities for all individuals, without regard to race, color, religion, sex, national origin, age, veteran status, disability, or any other characteristic protected by applicable federal, state, or local laws, including the California Equal Pay Act.

Shames Construction is committed to providing reasonable accommodations for qualified individuals with disabilities during hiring. If you require accommodation, please get in touch with CDavis-Smith@Shames.com

Recruiters do not contact job posters.

Salary : $60,000 - $80,000

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