ACCOUNTING HR ADMINISTRATIVE ASSISTANT

Description

Job Summary:

The Accounting HR Admin is responsible for ensuring the key functions of Associate processing and support, Brand and Company training tracking, payroll processing, cash handling, and accounts receivable processing and collections, are completed in a timely and accurate manner. 

Responsibilities include:

• Monitor, prepare, and communicate financial reports in accordance with required due dates.
• Retrieve and process all deposits in accordance with hotel standards.
• Maintain an adequate supply of cash/change and provide cash/change to all departments as needed
• Prepare Cash Over/Short reports on a daily, monthly, and yearly basis.
• Issue and redeem cashier banks as needed by the departments with the approval of the Accounting Manager.
• Audit cashier banks as required by hotel standards. Maintain all documentation.
• Process "due backs" on a timely basis.
• Maintain all cashier contracts.
• Process petty cash receipts and reimbursements on a regular basis and inform management of any deviation to policy.
• Maintain Accounts Payables to Company standard
• Track, code and submit invoices accordingly. 
• Monitor and track associate progress in Brand and Company training via Hilton University and other. 
• Maintain Brand Care Committee documentation. 
• Assist the sales effort in establishing customer credit in accordance with company policies.
• Assist in the credit process of application processing, reference checks, credit limitation, direct billing list, deposit requirements, and all other credit-related activities.
• Provide customers with accurate and timely invoices, statements, and schedules.
• Respond to customer inquiries in a timely fashion and communicate all issues and/or disputes to the appropriate supervisor(s).
• Maintain an efficient collection process to include an organized filing and tracing system, issuing letters, monitoring returned checks and charge backs, performing collection calls and preparing bad debt write-offs.
• Monitor guest ledger, advance deposit ledger and any other related ledgers to ensure proper internal control.
• Keep management aware of any unusual operation or financial occurrences and/or significant deviations from policies and procedures.
• Ensure overall guest satisfaction.

Qualifications

• High School diploma or equivalent and/or related experience in a hotel or a related field preferred.
• College courses in an associate field preferred.
• 1 year prior hotel finance / accounting and or HR experience required

Salary : $18 - $20