Assistant Property Manager

Job Summary

Shapira Management Real Estate, INC is seeking an assistant property manager to organize and coordinate administration duties and office procedures. Under Shapira Management Real Estate, we also manage a construction company that services the real estate company. Both companies are based out of our main office in Gaithersburg, Maryland. This role requires strong organizational skills, a proactive approach to problem-solving, and the ability to communicate effectively with both tenants and vendors.

In this position, you will be responsible to work closely with the owner and keeping a warm working environment. Your role will be to assist in ensuring high levels of organizational effectiveness, overseeing tenant accounts, ensuring communication, and working closely with the owners. Previous experience as an office administrator would be an advantage. A successful property assistant should have experience with a variety of office software (email tools, Buildium, CRM systems, spreadsheets, and databases) and be able to accurately handle administrative duties. Ultimately, the assistant property manager should be able to assist ownership to ensure the smooth running of the office and help to improve company procedures and day-to-day operations.

Responsibilities

• Serve as the point person for office assistant duties include: maintenance, mailing, supplies, scheduling, equipment, bills, errands, and shopping
• Communicate to subcontractors and maintenance team regarding their assignments
• Organize the office/warehouse layout, order supplies, and create spreadsheets to increase efficiency in companies
• Ensure compliance with housing regulations, including Section 8 and Low-Income Housing Tax Credit (LIHTC) requirements.
• Maintain the office condition and arrange necessary repairs
• Partner with HR to update and maintain office policies and facilitate training as necessary
• Organize and schedule tenant showings
• Oversee all tenant tenant turnovers
• Ensure that all items are invoiced and paid on time
• Manage contracts and price negotiations with office vendors, and service providers
• Provide general support to visitors and collect packages
• Assist in the onboarding process for new hires
• Address employee's queries regarding office management issues (e.g. stationery, hardware, time cards, and paychecks)
• Plan in-house or off-site activities, like parties, celebrations, and conferences

Skills

• Proven experience as an office administrative and property assistant.
• Must be able to take control and problem solve effectively.
• Strong organizational and planning skills in a fast-paced environment
• Knowledge of office administrator responsibilities, systems, and procedures
• Proficiency in MS Office (MS Excel, DOC-U-SIGN, and Google Drive, in particular)
• Hands-on experience with office machines (e.g. PCs. Iphones, and printers)
• Some experience speaking in Spanish
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• High School degree; additional qualification as an Administrative assistant will be a plus

Job Types: Full-time, Part-time

Pay: $21.00 - $25.00 per hour

Expected hours: 15 – 40 per week

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance

Schedule:

• Day shift
• Monday to Friday
• Morning shift
• No weekends

Experience:

• Executive administrative: 1 year (Required)
• Real estate administrative: 1 year (Preferred)

License/Certification:

• Driver's License (Required)

Ability to Relocate:

• Gaithersburg, MD 20877: Relocate before starting work (Required)

Work Location: In person

Salary : $21 - $25