What are the responsibilities and job description for the Portfolio Administrator position at Shapiro Capital Management Co?
Portfolio Administrator
The firm is an SEC registered institutional investment manager founded in 1989 that manages approximately $4B of client assets. The firm provides investment management services to individuals, investment companies, foundations, endowments, pension and profit-sharing plans, trusts, corporations, and estates. The firm has a team of ten professionals, including an operations team consisting of five people. The Portfolio Administrator is a key member of the team that supports the day-to-day operations of the firm. This is an excellent opportunity to engage with and learn different areas of the institutional investment management industry.
Role : Ensure smooth and efficient trade lifecycle and settlement process working closely with custodians, brokers, and clients.
Responsibilities :
- Participate in the portfolio reconciliation process, investigate daily reconciliation exceptions, and resolve any discrepancies with custodians and brokers.
- Process, confirm, and settle trades, maintaining accuracy and compliance with operational deadlines.
- Maintain accurate trade records, client information, and Composite Accounts in the firm’s systems (MOXY, APX, FactSet), in accordance with GIPS standards.
- Provide administrative support to the investment team and assist in preparing various client reports and communication materials.
- Assist in preparing client presentations, due diligence materials, and RFPs for new business.
- Support performance measurement and portfolio management in APX.
- Answer phones and interact with clients by carrying out client requests, including money journals, wire transfers, checks, gifts, retirement account distributions, and other related activities.
- Assist in improving investment operations processes and compliance policies, identifying continuous improvement opportunities.
- Master technologies and tools used in trading and portfolio reporting systems (Moxy, APX, FactSet), ensuring efficient and accurate execution of tasks.
- Assist portfolio managers with trading responsibilities, including implementing investment purchases and sales across accounts using Moxy OMS, ensuring accuracy and compliance with client guidelines.
Skills / Experience :