Escrow Accounting Specialist

Perform a range of accounting duties and provide support for the Escrow or Property Management Accounting Department. Perform data entry of specialized information, maintenance and preparation of reports and a variety of accounting activities to be performed in accordance with company practices and procedures. Interact with other departments, customers, or outside vendors/agencies to resolve problems.

Job Duties and Responsibilities (Essential Job Functions)

Common job activities are listed below; actual position responsibilities may vary. Refer to your manager or human resources for specific duties and performance expectations.

1. Perform a variety of accounting tasks and meet or exceed the service level agreement requirements. (90-95%)

• Enter accounting data, maintain records, and generate reports.
• Initiate ACH and wire transfers. Responsible for validating wire requests for propriety, preparing payment files on bank website, and processing wire transfers within defined timeframe.
• May prepare related journal entries and reconcile accounts. Validate deposits, balance files, and generate checks upon request.
• Analyze, follow-up and coordinate efforts for outstanding escrow checks including cancellation and reissuance of checks or preparation for escheatment.
• May process and administer billing and accounts receivable.
• Investigate and resolve account and file/property balance discrepancies.
• Perform daily cash management functions including daily deposits, initiate and confirm wire activity, analyze cash position, move cash between escrow ledgers, and record transactions to escrow files.
• Respond to inquiries and information requests on a timely basis.
• For the Property Management function, the following responsibilities apply:
  • Obtain back up documentation for tenants, properties and leases and follow up for missing information.
  • Update property management systems as required.
  • Record rental receipts, notifying property and rental managers of unpaid rents.
  • Pay owner disbursements, managed property vendor invoices and release of security deposits. Ensure security deposit releases are compliant with policy.
  • Process disbursements of other fees and coordinate with appropriate parties.
  • Generate reports and calculate commissions for property managers.
  • Notify property and rental managers of any cash shortfalls for vendor invoices.
  • Generate and retain all related reports.

2. May prepare Sales & Tourist tax reporting and filing with the state. (5-10%)

3. Performs any additional responsibilities as requested or assigned. (0-5%)

Performance Expectations

• Meet all performance and behavior expectations outlined in the company performance appraisal form or communicated by management.
• Perform responsibilities as directed achieving desired results within expected time frames and with a high degree of quality and professionalism.
• Establish and maintain positive and productive work relationships with all staff, customers, and business partners.
• Demonstrate the behavioral and technical competencies necessary to effectively complete job responsibilities. Take personal initiative for technical and professional development.
• Follow the company HR Policy, the Code of Business Conduct and all subsidiary and department policies and procedures, including protecting confidential company information, attending work punctually and regularly, and following good safety practices in all activities.

Qualifications

Education:

• Associate degree in accounting, finance or general business or equivalent knowledge and experience.

Experience:

• 2 to 5 years’ accounting experience. Related industry or banking experience preferred.

Knowledge and Skills:

• Effective verbal and written communication skills.
• Strong calculator and computer skills with Microsoft Office including Excel; data entry proficiency and working knowledge of accounting software accounting programs.
• Ability to calculate figures and amounts such as discounts and interest.
• Effective interpersonal skills, a customer-service focus
• Ability to work as a member in a team-oriented environment.
• Ability to prioritize and hand multiple tasks and projects concurrently.
• Effective analytical and problem-solving skills.
• Attention to detail and ability to meet deadlines.

Other (licenses, certifications, schedule flexibility/OT, travel, etc.):

• May require overtime during month end processing.

We offer a full suite of benefits including Medical, Health Savings Account, Dental, Vision, Life Insurance, Paid Vacation (PTO), 401(k) with employer match, Flexible Spending Account, and Employee Assistance Program (EAP)

Equal Opportunity Employer