What are the responsibilities and job description for the Program Specialist position at Shared Wellness?
At Shared Wellness, our philosophy is centered on creating a supportive and inclusive environment where individuals can thrive in both body and mind. We integrate traditional healthcare practices with innovative approaches to ensure that every person receives the care they need.
Our core principles—such as inclusivity, accessibility, cultural humility, and a commitment to compassion—guide everything we do. As part of the Shared Wellness team, you’ll help individuals on their unique journeys, empowering them to live balanced, healthy lives. You’ll work in a collaborative environment, providing support that respects each person’s strengths, goals, and cultural background.
A Program Specialist is responsible for understanding our individuals’ dreams and helping enable their lives through scheduling and supervising Direct Support Professionals, providing activities in alignment with the person’s desires through our circle process, person centered planning, life choices, ISP, BSP and health and safety needs.
Role and Responsibilities
Program
- Manage support and services ensuring health and safety for individuals
- Schedule the individual’s medical appointments and oversee all medical care
- Ensure the individual’s residences are safe, homelike, and reflect the individual’s preferences
- Manage and supervise staff, with regards to, Shared Wellness policies and procedures as well as program needs
- Ensure reporting and assessments are kept up to date, timely, and meet requirements (including but not limited to: Program Books, Quarterly reports, Annual Assessments & Lifetime Medical History, ISP, BSP, MARS, daily notes, monthly paperwork)
- Facilitate the development of a team focused on supporting the individual
- Provide training and modeling of support strategies, as needed to ensure successful implementation
- Assign team roles to staff to ensure operations for the care of the individual
- Understand appropriate legal and regulatory requirements
- Facilitate the Individual’s monthly Circle meetings
- Develop and implement services in accordance to ISP
- Attend weekly Staff Meetings for Program Specialists
- Facilitate and support individual relationships and communications
- Facilitate, troubleshoot and support program activities
Administrative
- Create weekly schedules for staff and ensure attendance on all shifts
- Partner with HR to hire, manage, and terminate staff
- Participate in the on-call rotation at least once every three months
- Approve staff hours/punches daily in relation to the payroll and billing processes
- Ensure staff meet appropriate training requirements
- Ensure staff follow organizational policies and procedures, and provide disciplinary actions as needed
- Working knowledge of software required to sustain the implementation policies and procedures
- Complete all other duties as assigned
Qualifications and Education Requirements
- Master’s degree or above from an accredited college or university and 1 year work experience working directly with persons with ID and/or autism or
- Bachelor’s degree from an accredited college or university and 2 years' work experience working directly with persons with ID and/or autism,
Preferred Skills
- Communication Skills (written and verbal)
- Team Building Skills
- Supervisory/Management Skills
- ACRE Certification
- Organizational Skills and Multi-tasking
- Knowledge of 6400 (CLA) and 6500 (Life Sharing) PA ODP Regulations
Comprehensive Benefits
At Shared Wellness, we care for those who advance our mission. We have designed our benefits packages with you and your loved ones in mind:
- Competitive health plans: Inclusive of medical, dental and vision coverage
- Generous paid time off: Take the time you need to rest, recharge, and focus on what matters most.
- Retirement savings plans: Invest in your future with our 4% employer-matched contributions.
- Additional coverage: Disability insurance, discounted pet insurance, accident and critical illness insurance, and access to emergency car repair services.
Additional Notes
Shared Wellness South is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.
