What are the responsibilities and job description for the Office Administrator position at Sharp Clinical Services?
SUMMARY:
Provides administrative support to various functions within the organization, simultaneously supporting and coordinating activities for the Company’s guests and visitors. This role is required to be on-site in Allentown.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
The following is a list of minimum responsibilities related to the Receptionist position. Other duties may also be assigned.
Perform general administrative support to various members of the leadership team and functional areas such as meeting coordination, various forms of data entry, coordination of meeting details to include transportation, meals etc.
Coordinates with the internal customer, office supply needs and coordinates such with procurement
Provides ad hoc administrative support to functional areas based upon the needs of the business at that time
Welcomes on-site visitors, confirms identification, determines nature of business, announces visitors to appropriate personnel, ensures that visitors are logged and tracked using electronic system, issues identification badge.
Answers incoming telephone calls, determines purpose of callers, and forwards calls to appropriate personnel or department.
Stocks and inventories sundries for visitor area, kitchenette, conference rooms, and applicable offices.
Receives, sorts, and routes US mail and interoffice mail to appropriate personnel.
As needed, host Customers during visit at Sharp.
Ensure gowning procedures are followed prior to entering production floor. Host customers during visit at Sharp Corporation. Escort to visitor room(s) Order lunch if required for customers/Account Executive meetings. Inform Project Team as to the status of customer.
Perform other general administrative duties in support of the Leadership team such as ordering of and set-up of business breakfasts/lunches.
Must demonstrate flexibility in approach to work and prefers work that is NOT routine and is highly interactive and service oriented.
Prior demonstration of independent thinking and decision making is highly desirable
QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
SUPERVISORY RESPONSIBILITIES:
No supervisory responsibilities
PREFERRED / REQUIRED EDUCATION and/or EXPERIENCE:
High school diploma or general education degree (GED); or one year of related experience and/or training; or equivalent combination of education and experience.
Must be comfortable with learning and utilizing various software programs from a data input and management perspective
Must have some knowledge of Excel and Powerpoint
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee frequently is required to use hands to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to stoop, kneel, crouch, or crawl. The employee is regularly required to use a great deal of manual dexterity. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually quiet.
DISCLAIMER:
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.
