Project Manager

Description

Full-time Project Manager based in Fort Lauderdale, Florida.

Purpose

The purpose of this position is to lead large-scale tenant improvement and ground-up projects in all capacities for clients, with direct accountability for project delivery.

About Us

Founded in 1990, Sharpe Project Developments is a full-service Owner Representative based in South Florida. Our mission is to protect our client’s investments as fiduciary agents and deliver their projects on time and under budget. We’re proud to say that we’ve been in business for over 30 years and have developed a strong reputation in the South Florida community for our team’s background, education, and diversified experience.

Benefits

• Flexible work environment.
• Competitive compensation package.
• Three weeks of Paid Time Off (PTO).
• Traditional 401(k) or Roth 401(k) matching up to 4%.
• 100% medical insurance coverage.
• Dental, vision, life & disability insurance coverage offerings.
• Cell phone allowance.
• Automobile allowance.
• Fuel reimbursement.

Qualifications

• Strong organizational and time management skills with the ability to prioritize tasks.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office, Autodesk, and Bluebeam.
• Ability to handle confidential information with discretion.
• A proactive approach to problem-solving with strong decision-making skills.
• Project management or related-field experience.
• Experience with all phases of the development process.
• Bachelor’s degree in architecture, engineering, construction management, or related field.
• Preferred: Master’s degree in architecture, engineering, construction management, or related field.
• Preferred: Project Management Professional (PMP) and LEED AP.
• Preferred: Fluency in the Spanish language.

Responsibilities

Due Diligence

This phase involves comprehensive planning and assessment to align with the owner's strategic goals. Activities include master and capital planning, reviewing lease requirements, confirming utility availability, and conducting thorough building and site investigations. Various surveys like asbestos, topographical, and environmental studies are managed to ensure all conditions and legal constraints are well-understood.

• Master Planning: Create a long-term development plan based on Owner’s requirements, goals, and the state of current facilities.
• Capital Planning: Manage the capital planning process, ensuring alignment with strategic goals and effective allocation of financial resources for long-term investments and major projects.
• Lease Requirements: Review the Lease Agreement and all relevant Exhibits, including the Work Letter, to become familiar will Landlord and Tenant requirements.
• Existing Conditions: Visit the new facility to become familiar with all existing conditions and deficiencies. If the new facility is in a building that is under construction, Owner Representative will also review the building plans.
• Utility Confirmation: Confirm the availability of utilities, including Power, Gas, Phone, and Data.
• Building Vendors: Review and become familiar with the approved building vendors.
• Landlord Requirements: Review and become familiar with the building work rules and requirements of the Landlord.
• Building Investigation: Manage the following building investigations:
• Bidirectional Amplifiers (BDA) Survey
• Interior Survey
• Asbestos Survey
• Test Fits: Manage the necessary Design Professional(s) to complete necessary test-fits and space plans.
• Site Investigation: Manage the site investigation, status of existing entitlements and associated fees, and prepare an Existing Conditions Report for the following studies:
  • Boundary Survey
  • Topographical Survey
  • Tree Survey
  • Easement Survey
  • Geotechnical Analysis
  • Phase 1 and 2 Environmental Studies
  • Zoning Classification
  • Traffic Analysis
  • Land Use Survey
  • Asbestos Survey
  • Plat Requirements and Restrictions and Well Field Status

Programming

This phase defines the functional and spatial requirements of the project. It involves setting design and sustainability goals, managing budgets, and scheduling. The programming also includes obtaining preliminary sustainability certifications like LEED, WELL, and Green Globes, ensuring that the design meets both aesthetic and functional needs within the allocated resources.

• Space Allocations: Facilitate the definition of space allocations and adjacencies in coordination with Owner, ensuring efficient spatial distribution and functional relationships within the premises.
• Design Programming: Inn conjunction with Owner and Design Professional(s), establish goals and objectives including the design aesthetic, facilities use, special equipment, energy requirements, organizational growth, budget, and timeline.
• Sustainability Management: In conjunction with Owner and Design Professional(s), prepare a preliminary review of the following sustainability management certifications checklists to establish certification goals to indicate the building program’s requirements, budget, schedule, and relevant fees:
  • Leadership in Energy and Environmental Design (LEED)
  • WELL Building Standard (WELL)
  • Green Globes Building Certification
  • Budget Management: Prepare and maintain a Development Budget inclusive of all project costs.
• Schedule Management: Prepare, maintain, and update a Development Schedule monthly. The Development Schedule will be used to track overall progress, establish milestones, coordinate Owner logistics, and organize project phasing and enabling activities.

Consultant Selection and Management

This phase where Requests for Proposals (RFPs) are prepared and issued for hiring various consultants and design professionals. This process includes interviewing, negotiating, and managing contracts, ensuring all selected consultants align with the project's requirements and standards.

• RFP Preparation: Prepare and solicited Request for Proposals (RFPs) for the following Design
  Professional(s) and Consultants, including but not limited to:
  • Architect
  • Structural Engineer
  • MEP Engineer
  • Acoustical Consultant
  • Lighting Consultant
  • Leadership in Energy and Environmental Design (LEED) Consultant
  • WELL Building Standard (WELL) Consultant
  • Audio & Visual Consultant
  • Telephone & Data Consultant
  • Kitchen Consultant
  • Bidirectional Amplifier (BDA) Consultant\
  • Civil Engineer
  • Landscape Architect
  • Land Use Attorney
  • Lobbyist
  • Permit Expeditor
  • Private Provider
  • Testing & Inspections
• Consultant Interviews: Interview, negotiate, and administer the contract of all contracts based on the relevant standard document.
• Contract Administration: Review all payment requests for accuracy and validity submitted by approved Consultants and provide recommendation for payment based on the progress of work in place.
• Design Review: Review the progress of the design documents at each of the design phase.
• Preconstruction Services: If a General Contractor has been engaged for preconstruction services, work with General Contractor to confirm with Owner that construction documents reflect the conditions and construction budget established during programming.
• Value Engineering: Manage design changes and value engineering, ensuring compliance with budget, Project objectives and maintaining design integrity.

Government Approvals

Managing the acquisition of necessary governmental approvals is crucial for compliance and project progression. This phase includes zoning, land use, and environmental resource management approvals, among others, facilitated by various design professionals and consultants.

• Site Plan Approval: Manage the Design Professional(s) to acquire Site Plan approval for Project.
• Plat Approval: Manage the Design Professional(s) to acquire Plat approval for Project.
• Zoning Approval: Manage the Design Professional(s) and necessary consultants to acquire zoning approval.
• Land Use Approval: Manage the Design Professional(s) and necessary consultants for land use approval.
• Water and Sewer Agreement: Manage the Design Professional(s) and necessary consultants to obtain a new Water and Sewer Agreement.
• Environmental Resources Management: Manage the Design Professional(s) and necessary consultants to obtain Environmental Resource Management Approval.
• South Florida Water Management District (SFWMD): Manage the Design Professional(s) and necessary consultants to obtain South Florida Water Management (SFWMD) Approval.
• Florida Department of Transportation (FDOT): Manage the Design Professional(s) and necessary consultants to obtain Florida Department of Transportation (FDOT) Approval.
• Public Works: Manage the Design Professional(s) and necessary consultants to obtain Public Works Approval.
• Permit Approval: Manage the Design Professional(s), Consultant(s), General Contractor, and Permit Expeditor in securing the following approvals:
  • Building Permit
  • Fire Department Permit
  • Water and Sewer Service
  • Environmental Resources Management
  • South Florida Water Management District (SFWMD)
  • Florida Department of Transportation (FDOT)
  • Public Works Permit
• Utility Coordination: Manage both on-site and off-site coordination of third-party utility companies for Power, Gas, Phone, and Cable.
• Access Agreements: Assist Owner in negotiating easement and access agreements.

Furniture, Fixtures, and Equipment (FF&E)

The procurement and management of FF&E are divided among different parties to streamline the process of proposal requests, negotiations, and installations, ensuring everything is tailored to the project's specifications.

• Owner Representative Managed FF&E: Manage the required procurement for furniture, telephone, cabling, security, audio, and visual equipment as needed, which will include the following activities:
  • Request Proposals from three (3) vendors
  • Negotiate required business terms
  • Procurement Production tracking
  • Delivery and installation management

Contractor Selection

This phase involves selecting a general contractor through methodologies like Guaranteed Maximum Price (GMP) or Lump Sum contracts, followed by contract negotiation to secure favorable terms that support project goals.

• Guaranteed Maximum Price (GMP): Prepare a recommendation for the selection of a General Contractor using a Guaranteed Maximum Price (GMP) contract methodology, which will consist of the following activities.
• Prepare a Request for Qualifications (RFQ)
• Prepare a Request for Proposal (RFP)
• Review and recommend selected key subcontractors
• Prepare subcontractor comparison study and award recommendation
• Lump Sum: Prepare a recommendation for the selection of a General Contractor using a Lump Sum contract methodology, which will consist of the following activities.
• Prepare a Request for Qualifications (RFQ)
• Prepare a Request for Proposal (RFP)
• Award Recommendation: Review and prepare award recommendation.
• Contract Negotiation: Negotiate the terms and conditions of the relevant standard AIA agreement in conjunction with Owner and Owner’s legal counsel.

Construction Management

Overseeing the construction phase includes administrating the construction process, managing schedules, processing RFIs, and ensuring quality control. This phase is pivotal in maintaining the timeline, budget, and standards of the construction.

• Construction Administration: Manage the construction administration process to ensure that the
  Agreement defined between Owner and General Contractor is met.
• Construction Schedule Review: Review the construction schedule submitted by General Contractor
  monthly.
• Request For Information (RFI) Processing: Facilitate the Design Professional’s review of RFIs
  submitted by General Contractor weekly.
• Shop Drawings: Facilitate the Design Professional’s review of the shop drawing log submitted by
  General Contractor weekly.
• Change Order Management: Negotiate additional services or change orders and provide
  recommendation for Owner approval, denial, or modification.
• Site Monitoring: Assist in the coordination of site to manage the work in place to maintain
  and/or accelerate project milestones to achieve Substantial Completion.
• Quality Control: Conduct job site visits as needed to ensure that design requirements meet the
  established Quality Control and Assurance.
• Direct Purchase Orders (DPOs): Track and manage DPOs.
• Payment Application Review: Review all payment applications for accuracy and validity submitted
  the General Contractor and provide recommendation for payment based on the progress of work in
  place.
• Progress Reporting: Provide Progress Reporting to document the ongoing activities, pending
  approvals, risks, or issues associated with Project, which will be discussed during the weekly
  Project’s Owner, Architect, and Contractor (OAC) meeting.

Sustainability Management

This phase focuses on achieving sustainability certifications that have been set as objectives in the programming phase, ensuring the project adheres to environmental and energy efficiency standards.

• LEED Management: Work with relevant consultants to achieve Leadership in Energy and Environmental Design (LEED) certification.
• WELL Management: Work with relevant consultants to achieve WELL Building Standard (WELL) certification.
• Green Globes Management: Work with relevant consultants to achieve Green Globes Building Certification (Green Globes) certification.

Move Management

The project finalizes with move management, which coordinates the logistics of moving to the new facility, ensuring minimal disruption and efficient transition.

• Move Management: Manage requirements for one (1) weekend move to a new location and consist of
  the following:
• Establish Move Plan
• Request Proposals from three (3) vendors
• Negotiate business terms and conditions
• Pre-Move, Move, and Post-Move Activities
• Selection, Interviewing, Negotiating, and Contract Administration

Closeout

The last phase involves finalizing all aspects of the project, including punch lists, training on new equipment, and preparing operational manuals. This phase ensures that the owner is well-equipped to take over the facility with all necessary documentation and training.

• Punch List: Review the Design Professional’s punch list and two (2) follow-up visits.
• Equipment Training: Coordinate the preparation of Equipment Training for Owner.
• Operations Manual: Coordinate the preparation of Operation Manuals for Owner.
• Walk Through: Coordinate a walk-through of building systems with Owner, Design Professional(s), General Contractor, and Subcontractors.
• Warrantees & Guarantees: Coordinate the preparation of all Warrantees & Guarantees for Owner.