Senior Legal Process Clerk

ABOUT THE POSITION

Under minimum supervision, to accept, process and type legal documents; to perform a variety of complex and specialized clerical duties associated with law enforcement; to act as lead worker, training and assisting in supervising new personnel; and to perform related work.

DISTINGUISHING CHARACTERISTICS

This classification is distinguished from Legal Process Clerk II by having specialized clerical and lead duties. An incumbent in this class provides leadership and direction to support staff working swing or graveyard shifts, assisting with supervision while the direct supervisor works the day shift.

EXAMPLES OF ESSENTIAL DUTIES

Duties may include, but are not limited to, the following :

Performs routine and advanced clerical tasks involving typing, filing, record keeping, and related duties in automated legal office environment; responds to requests by the general public and staff for information; researches, extracts, transfers and summarizes information from arrest records and crime reports, and various other records; checks reports, records and files for accuracy, completeness and compliance with mandates of the law and established standards; checks and tabulates data; monitors fingerprint quality, accuracy of charges and performs quality control in this field; receives money in payment of copies, fingerprinting services, licenses, permits and mandated services; writes receipts and keeps records of collections; follows up on letters and materials sent to other divisions for review or completion; maintains a variety of personnel files and information for the unit; operates a variety of office equipment, including microfilm-microfiche, copiers / printers, electronic typewriters, computer terminals, and other automated devices; maintains repair logs on all equipment, as well as being the contact person for maintenance and repairs on all office equipment; operates a multiple level console telephone; answers for all divisions during off hours; responsible for approving schedule changes and time cards; assigns and reviews the work of support staff; participates in evaluations of clerical staff; actively trains and monitors work performance of new employees in training; acts as liaison between the supervisor working a different shift and unit staff; and performs a broad spectrum of related and responsible duties. Depending on assignment, may have responsibility for updating manuals (LETS, etc.), statistics, training, and quality control of data entry; and making decisions in procedural matters, lawful right-to-know and need-to-know situations involving release of records information.

QUALIFICATIONS

It is the responsibility of applicants to identify in their application materials how they meet the minimum qualifications listed below.

Any combination of education and experience sufficient to directly demonstrate possession and application of the following :

Knowledge of :  Complex law enforcement clerical methods and procedures; applicable laws and regulations (mandates of the state and federal Public Records Acts; security policies, confidentiality; and civil rights laws depending on assignment); processes involved in production of records for criminal and civil Subpoena Duces Tecum; department policy and procedures; general functions of Shasta County government; basic principles of supervision, evaluation, discipline and training; proper terminology and procedures in operating a police radio, teletype or computer terminal.

Ability to :  Perform difficult clerical work and type at a speed of not less than 45 words per minute (net) from clear copy; operate modern, automated office equipment; make decisions in procedural matters and release of information; develop and maintain a positive rapport with employees and administration; assist in supervising and evaluating staff; provide clear direction, training, and performance review to support staff; prepare and maintain accurate and complete records and reports; devise work improvements as necessary; establish priorities and respond to varied work demands; work effectively with limited supervision; establish and maintain cooperative working relationships with multiple agencies, general public, inter and intra department staff.

MINIMUM QUALIFICATIONS

Three (3) years of experience as a Legal Process Clerk II.

Some assignments may require possession of POST Basic Records Certificate.

SPECIAL REQUIREMENTS

Some positions in this classification may require possession of a valid California driver's license. Employees who drive on County business to carry out job-related duties must possess a valid California driver's license for the class of vehicle driven and meet automobile insurability requirements of the County. Eligibility for employment for those who do not meet this requirement due to disability will be reviewed on a case-by-case basis by the appointing authority.

SUPPLEMENTAL QUESTIONS

Responses to the following must be submitted with a completed application.

• Do you have three (3) years’ experience equivalent to a Legal Process Clerk II. ? Yes / No
• If yes to question #1, please provide details including, but not limited to, employers, dates of employment, and job duties. If no, please type “N / A”.
• Please provide details including, but not limited to, employers, dates of employment, and job duties related to your responsible clerical experience in work that would have provided some familiarity with legal terminology.
• I acknowledge that this recruitment requires a California Driver’s License? Yes /  No

PHYSICAL DEMANDS AND WORK ENVIRONMENT

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee is occasionally required to stand; walk; and stoop, kneel, crouch, or crawl.

The employee must occasionally lift and / or move up to 10 pounds.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

OTHER CONSIDERATIONS

APPLICATION AND SELECTION PROCEDURES

Shasta County Personnel will accept applications and responses to the supplemental questions until 12 : 00 p.m., on March 6, 2025. A Resume and / or Cover Letter will be accepted in addition to the application form but will not serve as a substitute for a completed application. It is not acceptable to complete the application with statements such as, “Refer to Resume and / or Cover Letter,” or “See Attached Resume and / or Cover Letter” the employment application must be completed in its entirety prior to submission. Incomplete applications will not be processed. Closing date postmarks or faxes will NOT be accepted. This recruitment will establish a list that may or may not be used by other departments. Prior applicants must reapply to be considered.

Applicants will be screened and those considered best qualified will be invited to appear for an oral and / or written examination. Meeting the announced requirements does not guarantee inclusion into the selection process. Depending upon the number of applications received, the selection process may consist of additional application screening, written and / or practical exam(s), oral interview, or any combination thereof.

Veterans' Credit :   Veterans (as defined by California Government Code section 18973) who have been discharged from military service under conditions other than dishonorable and who receive a passing score on all components of the employment examinations (up to and including oral examinations) shall receive credit for an additional five points to be added to their final examination score. To be considered for this credit, a veteran MUST provide a copy of his or her discharge document (DD-214 or equivalent) and information as to the type of discharge (honorable, dishonorable, etc.) WITH THE EMPLOYMENT APPLICATION ON OR BEFORE THE FINAL FILING DATE.

Applicants are encouraged to apply on-line at  www.ShastaCountyCareers.com  or submit an application to the Shasta County Personnel Office.

Arrangements may be made to accommodate applicants with disabilities. Requests for accommodations may be made to the Shasta County Personnel Office by the filing deadline posted on this bulletin. Shasta County does not discriminate on the basis of disability. If you feel you are being denied service based on a disability, our ADA Coordinator may be reached at (530) 225-5515; relay service (800) 735-2922; fax (530) 225-5345.

Shasta County will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if Shasta County is concerned about a conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting calcivilrights.ca.gov / fair-chance-act.

SHASTA COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER

Salary : $41,280 - $52,680