Administrative Assistant/School Secretary

JOB SUMMARY:

Provide outstanding administrative assistance in all areas assigned within the building office. Contribute collaboratively to ensure support of building operations.

Administrative support duties related to finance/budget management, office operations, data systems use and management (e.g. staff absences/substitutes, managing money collections and deposits (food service, community partnerships, etc.), manage office equipment, in providing services for students and staff.

JOB RESPONSIBILITIES:

• Administrative Support to the Building Principal

• Provide secretarial assistance as necessary to building principal; in creation and distribution of letters to families and/or staff and personnel on behalf of the Principal with complete confidentiality

• Financial/Budget Support – support building budget processes including requisitions and purchase orders, process all invoices, payments and credit card transactions; manage supplies inventory; maintain postal meter with funds/supplies; collect technology self-insurance monies; manage end-user technology damage/repair data and payment collection

• Support the celebration of staff achievements/awards

• School year start up and year end activities

• Communications Support

• Prepare daily announcements for the building; Maintain building website pages; Coordinate and produce building newsletters on a monthly basis; Maintain in-house information boards; Assist daily with student/staff positive promotions

• Welcome visitors and answer office phones as appropriate

• Personnel Support

• Utilize Frontline Absence Management system to fill teacher, paraprofessional and aide absences with substitutes for the building; communicate substitute assignments as needed to other staff

• Assist with Workman's Comp processing including accident report and guidance; Maintain safety signage and emergency folders throughout building

• Maintain door key distribution and collection

• Operations Support

• Coordinate payment services for food service contractor; collect payments; enter in fee management; make deposits

• Work with copier/printer management company for repair services and purchase of supplies

• Maintain mail distribution

• Assist with special events for the school for students and/or staff

• High School and Middle School Unique Support for specific 12-month positions

• Athletics operations (e.g. event calendar management, financial functions, scheduling of athletics personnel; reports to athletic director(s)

• Guidance (student services) operations (e.g. work with guidance counselors in support of student services including scheduling, supports, partnership communications, etc.)

• Other Duties Assigned

• The above items are usually those of the 12-month secretary. Each building may have some minor adjustments depending on building needs.

Job Type: Full-time

Pay: From $17.00 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday
• Weekends as needed

Experience:

• Customer service: 1 year (Preferred)

Ability to Relocate:

• Shawano, WI 54166: Relocate before starting work (Required)

Work Location: In person

Salary : $17