Salary : $38,983.00 - $43,856.00 Annually
Location : OH 45662, OH
Job Type : Full-Time
Job Number : 202300223
Division : Finance and Administration
Department : FA-Human Resources & Payroll
Opening Date : 02 / 17 / 2025
Closing Date : 2 / 28 / 2025 11 : 59 PM Eastern
Job Description Summary
This position is responsible for providing customer and administrative support in relation to various Human Resources (HR) activities, which includes researching and responding to customer inquiries, both internally and externally; serving as first point of contact for intake, processing and maintenance of all employment related data; and performing day-to-day tasks to assist administrators with HR functional areas such as, compensation, classification, benefits, recruitment and selection.
Principal Duties and Responsibilities
FUNCTIONS :
- HR and Payroll Processing & Data Management
- Records Management
- Provide support to HR Functional Areas
- General Office Administration
DUTIES AND RESPONSIBILITIES :
HR and Payroll Processing & Data ManagementAssists with the review and processing of HR & Payroll data - assists employees with the completion of employment documents ensuring accuracy, completeness, and compliance with standard procedures; ensures employment actions are processed following standard procedures and workflow guidelines; collaborates with other HR & Payroll staff in handling actions.
Update and maintain HR data in the Human Resources Information System (HRIS).Assists with responding to general surveys, employment verifications, and other employment-related inquiries from outside agencies such as ARP vendors, OPERS, STRS, and ODJFS.Records ManagementServes as HR records custodian maintaining office records following the University's records retention schedule; manages the organization of records in Feith and department shared folders.
Responds to public records or other data requests.Provide support to HR Functional AreasProvide support with day-to-day classification and compensation activities : assist with market research, compensation surveys, development of job descriptions, and maintaining classification and compensation files.
Provide support with job search process.Provide support with HR Reporting : generate and distribute new hire report to appropriate entities; generate quarterly Board of Trustees personnel report; assist with generating annual reports.Provide support with training and development activities : assist with scheduling; develop and / or compile training materials.Assist with specialized tasks as needed (i.e., benefit overviews, BearTrax end-user training).Assist with the coordination of employee service and recognition programs.General Office AdministrationAssumes initial interaction with employees and other patrons to aid in the efficient operation of the department; responds to general inquiries regarding day-to-day human resources matters; use knowledge of the typical office workflow to refer matters to appropriate area for attention.
Implements and interprets established policies and procedures for employees and managers as needed.Manages the effective and appropriate handling of confidential & sensitive information and inquiries; reviews all incoming mail, responds or writes draft responses, and forwards to appropriate personnel.Develops reports / data, correspondence, and forms as needed.Manages procurement, accounts payables, and travel expenses for the department.Collaborates with department staff and Communications to manage HR website content.Assist with training student employees on daily activities related to HR operations.Works collaboratively to improve the overall operation and the efficient delivery of HR & Payroll services to the university; this may require assuming responsibility for a variety of special projects, coordination of events, and / or representing the department on selected committees or work groups.Performs other related duties as assigned.Minimum Job Knowledge, Skills and Abilities
One to two years' experience working in Human Resources, or related work experienceInterpersonal skills to communicate and interact with a variety of internal and external customers regarding HR operationsAbility to handle confidential information appropriately with sensitivity, tact, and cooperation.Ability to use a keyboard with accuracy and speed in a manner consistent with the entry of large amounts of data.Able to organize and prioritize daily work assignments to meet deadlines.Analytical skills needed in order to detect discrepancies in data, reports & / or the Human Resources Information System.Minimum Qualifications
MINIMUM QUALIFICATIONS
At least 18 months' education or training beyond the high school level.Specialized training in basic principles of techniques in one or more specific areas, such as human resources, accounting, business math, word processing, spreadsheet and database systems, bookkeeping, recordkeeping, etc.Courses in Human Resources, Personnel Management, Business, or related field preferred.One (1) year of work experience.PREFERRED QUALIFICATIONS
Associate's degree in Human Resources, Personnel Management, Business, or related fieldTwo to three years working in Human ResourcesExperience managing and processing large quantities of dataExperience working within HR systemsWorking Conditions
Normal office environment with little exposure to excessive temperatures, dust, and the like. Frequent exposure to a computer terminal.
Shawnee State University offers a competitive starting salary (commensurate with overall qualifications) including an attractive benefits package. See Overview of Employee Benefits for more information. Some of our benefits include :
Paid HolidaysPaid Winter Break in DecemberMedical, Dental, and Vision InsuranceTuition WaiverLife InsuranceRetirement Plans
Salary : $38,983 - $43,856
