Assistant Community Development Manager(Assistant Project Manager)

SUMMARY
The Assistant Community Development Manager is a developmental position intended to provide a growth opportunity in the homebuilding industry for interested individuals. This position is responsible for managing the processes associated with executing residential development projects including accountability for implementation of specific aspects of individual projects in support of project plans and business plan goals. Responsible for assisting with project promotion and oversight through design, approvals, construction, sales and close-out to ensure that regulatory conditions are satisfied, and project strategy is implemented. Assist CDM and others with the implementation of requirements from private agreements necessary for project implementation. Communicate and coordinate with all other company functions to ensure that company production and financial goals are achieved.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

I. Managing the project implementation Process:

• Manage data and information in the company’s project management systems to insure accurate and timely lot starts.
• Communicate with team members within Community Development, Sales and Marketing and Construction to ensure information contained in the company’s project management systems is accurate, up to date with changes, and distributed in a timely manner to the field.
• Participate in regularly scheduled project review meetings to provide timely updates related to status of permitting and schedules.
• Interface with Civil Engineers, architects and landscape architects to accumulate all documentation necessary to submit applications that meet jurisdictional requirements necessary to secure building permits from the local municipality.
• Circulate plot plans and other project design documents to internal customers for approvals.
• Prepare permit fee check requests for CDM and/or VP of Community Development approval and forward as necessary to Central Accounting for processing.
• Verify fees paid at time of permit are within project budget parameters and when variances occur, verify validity of fee change and if required process necessary budget change notice with appropriate analysis and justification.
• Regularly collect data and information from jurisdictions regarding proposed fee adjustments and if required process necessary budget change notice with appropriate analysis and justification.
• Collect building permit and fee data relative to proposed new projects.
• Prepare fee updates and projections as required for business planning purposes.
• Develop Project Schedules for accomplishment of tasks necessary to implement project. Prepare reports outlining current projected timing of milestone tasks including comparison to original underwriting and current proforma assumptions. Explain schedule variances where necessary.
• Lead and manage project team meetings as required and assigned, including creating agendas, keeping minutes and project related task lists
• Prepare research and analysis as required to support business plan processes including budgeting and cash flow projections for assigned projects as required from time to time.

II. Project Specific Accountability

• Communicate with other departmental functions to ensure timely availability of information and work products from the Community Development Department
• Assume responsibility for designated aspects of specific development projects in the buy-out process including bid package preparation, bid list, document distribution, data analysis, quantity take-offs, contract document preparation.
• Assist Architectural Design Manager with drawing submittals as required to obtain plan check approvals from all jurisdictions having oversight.
• Create and Manage Contracts, Agreements and supporting documentation for assigned consultants and TradePartners
• Manage the contract invoice process for assigned trades and/or consultants by confirming adequate budgets, coding, approvals and tracking through Central Accounting. Communicate with trades and consultants to ensure consistency and accuracy.
• For assigned projects develop and implement strategies individually and with appropriate project team members to promote and advance assigned projects in accordance with the division business plan and company OKR’s (Objectives and Key Results).
• Manage and Oversee implementation and execution of work in the field as assigned by Vice President of Community Development.

REQUIREMENTS/QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE
Bachelor's degree (B.A.) from four-year college or university; and two to four years related experience and/or training; or equivalent combination of education and experience. Professional designations such as E.I.T. (Engineer in Training) are helpful.

SKILLS PROFILE
Dealing with Ambiguity, Decision Quality, Drive for Results, Functional and Technical Knowledge, Informing, Integrity, Interpersonal Savvy, Learning on the Fly, Negotiating, Organizational Agility, Organizing, Planning, Priority Setting, Problem Solving, Self Knowledge, Strategic Agility, Timely Decision Making, Written Communication Skills.

LANGUAGE SKILLS
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports, both informative and persuasive letters and correspondence. Ability to speak effectively before groups of internal customers, city or county employees and/or employees of this organization.

MATHEMATICAL SKILLS
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

REASONING ABILITY
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

OTHER REQUIREMENTS
This position requires a large amount of travel through-out the San Francisco, Sacramento, Central Valley and Monterey market areas. Reliable transportation, as well as a current California driver’s license is required.

PHYSICAL DEMAND/WORK ENVIRONMENT
The physical demands and work environment characteristics described here are representative of those that must be met by and individual to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the associate is regularly required to talk and hear. The associate frequently is required to walk and sit, and occasionally is required to stand. The associate must occasionally lift and/or move up to approximately 50 pounds.

The noise level in the work environment is usually quiet to moderate. On the jobsite, caution should be taken to avoid noise levels.

EOE M/F/D/V