What are the responsibilities and job description for the Central Office - Receptionist/Bookkeeper/Secretary II position at Sheffield City?
RECEPTIONIST/BOOKKEEPER/SECRETARY II - VACANCY NOTICE & JOB DESCRIPTION
Category: Support/Classified
Contract Period: 12-month contract (236 days) 2024-2025 school year
Qualifications: High school diploma and/or post secondary education; two years experience in bookkeeping preferred; must have experience with computer applications
Salary Schedule: Placement on central office receptionist/bookkeeper/secretary salary schedule - (Click HERE to view. Then scroll to page 7.)
Deadline: Open until filled
Other Information: Must have excellent computer skills, bookkeeping skills, and excellent people skills. SEE ATTACHED JOB DESCRIPTION
POSITION TITLE: Receptionist/Bookkeeper/Secretary II
QUALIFICATIONS:
- High school diploma or equivalent education
- Two years’ experience in bookkeeping preferred.
- MUST have experience with computer applications (word processing, spreadsheets, and accounting software)
REPORTS TO: Assistant Superintendent, Chief School Financial Officer, and Executive Director of Special Education & Student Support
JOB GOAL: To provide administrative support for Central Office staff, greet visitors, and perform accounts payable duties
PERFORMANCE RESPONSIBILITIES AND ESSENTIAL FUNCTIONS:
- Public Relations – greets visitors, answers routine questions, and directs visitors to appropriate staff, deals with concerns of parents, and performs activities requested by the visitor.
- Serves as confidential secretary to the Assistant Superintendent and Executive Director or Special Education & Student Support.
- Creates requisitions, keeps copies of purchase orders and performs duties specific to federal program bookkeeping.
- Maintains records of vendor transactions.
- Performs clerical, secretarial and administrative support for the Central Office staff.
- Maintains student files, inventories, and other records.
- Orders textbooks, materials, and supplies as needed. Works with textbook committee.
- Keeps a tracking log for special education and gifted.
- Requests vision, hearing, and other testing for students upon notification and score test.
- Types contracts and collect certification as necessary.
- Assists applicants with applying for substitute teacher license and obtaining the fingerprinting/background clearance with the Alabama State Department of Education.
- Performs other duties as assigned.
TERMS OF EMPLOYMENT: 12 month contract. Salary will be determined based on approved salary schedule.
EVALUATION: Performance of the job will be evaluated in accordance with the Board policy on evaluation of non-certified personnel.
This job description describes the general nature and level of work performed by employees assigned to this position. It is not intended to be an exhaustive list of all job goals, qualifications, and responsibilities and the employee may be required to perform other related duties as assigned. The Sheffield City Schools Board of Education reserves the right to amend the job description as needed.
Board Approved 6/24/24
Nondiscrimination Statement: The Sheffield City School System does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs and activities, and provides equal access to the Boy Scouts and other designated youth groups. The following persons have been designated to handle inquiries regarding the non-discrimination policies, Darryl Washington, Assistant Superintendent or Julie Box, Special Education and 504 Coordinator, 300 West Sixth Street, Sheffield, AL 35660, 256-383-0400
DECLARACIÓN DE NO DISCRIMINACIÓN: El sistema escolar de la ciudad de Sheffield no discrimina por motivos de raza, color, origen nacional, sexo, discapacidad, o edad en sus programas y actividades, y ofrece igualdad de acceso a los Boy Scouts y otros grupos de jóvenes designados. Las siguientes personas han sido designados para recibir consultas sobre las políticas de no discriminación: Educación Especial y Coordinador de 504, 300 W. Sixth Street Sheffield, AL 35660 256-383-0400; Coordinador de Programas Federales, 300 W. Sixth Street Sheffield, AL 35660 256-383-0400.
