What are the responsibilities and job description for the Accountant B (County Clerk) position at Shelby County Government?
Position Summary
Works under the general supervision of the Accounting Manager to perform advanced professional accounting work data analysis or auditing work involved in scheduling analyzing processing and maintaining policy-level financial statistical and data control reports and records with wide latitude for the exercise of initiative and independent judgment.Minimum Qualifications
1. Three (3) years of experience in the use of accounting principles, techniques, and theories; AND
2. Bachelor’s degree from an accredited college or university in accounting, finance, or related field; OR
3. An equivalent combination of education, and/or experience.
4. PROOF OF EDUCATION, TRAINING, AND/OR EXPERIENCE IS REQUIRED.
Duties and Responsibilities
1. Verifies the Clerks’ balance sheets and deposits, counsel’s overages, and shortages.
2. Verifies, recounts, and makes deposits for the Mail and Inventory, Business Tax/Notary, and Marriage Departments.
3. Ensures preparation of all monies in the downtown area to be picked up by armored service.
4. Keeps daily ledger of all receipts for the City of Memphis Business Tax and Auto Registration, processes wire to the city at the appropriate time, and processes ACH transfers.
5. Writes checks to the State of Tennessee for all monies collected.
6. Receives, sorts, and distributes all paperwork for the Department, and writes all refund checks.
7. Writes letters, maintains journals, files on all return checks, posts all checks written in disbursements journal and balances journal monthly, records and disburses all monies collected for city registration for Bartlett, Germantown, and Collierville which also includes refunds and adjustment records on a monthly basis.
8. Maintains an adequate supply of currency in the vault for distribution as needed and maintains inventory of decals and plates issued accounts for petty cash periodically.
9. Disburses cash drawers and collects deposits, paperwork, and decals for Accounting Clerks in a downtown office.
10. Answers routine and complex inquiries concerning Motor Vehicle regulations and procedures.
11. Processes ACH and writes monthly checks to the State for renewals collected, marriage licenses sold, and notary licenses sold.
12. Checks traffic violation computers for customers who are requesting non-operable registrations.
13. Explains balancing procedures and resolves discrepancies as needed.
14. Combines entries and deposits on a master sheet.
15. Prepares, proofs, and circulates monthly reports.
16. Performs other related duties as required or directed.
KSAs
1. Knowledge of laws and procedures that apply to motor vehicle registration, business tax procedures, marriage, etc.
2. Knowledge of basic data processing or statistical techniques.
3. Knowledge of supervision and personnel management.
4. Knowledge of accounting theory and practices and auditing procedures.
5. Knowledge of budgeting, fiscal management, and purchasing procedures.
6. Ability to use systems, knowledge, and skills to produce consistently error-free results.
7. Ability to prepare and maintain a system of detailed accounting records.
8. Ability to exercise good judgment in evaluating decisions, and situations preparing information.
9. Ability to express ideas clearly and concisely, orally, and in writing.
10. Ability to work with co-workers and public citizens with courtesy and tact.
11. Ability to operate all office machines, MS Word, Excel, and Access.
Disclaimer
This position is subject to a background check for any convictions that have a substantial relationship to potential job duties. Only convictions that are substantially related to potential job duties will be considered and will not automatically disqualify the candidate.
