HES Secretary/Treasurer

Hendricks

Classified - Position - Secretarial

POSITION: Elementary Secretary/Treasurer EFFECTIVE DATE: 2025-2026 School Year

ESSENTIAL DUTIES AND RESPONSIBILITIES: Other duties may be assigned

• Types correspondence, letters and memos, purchase orders, forms, etc.
• Responds to routine questions, sets appointments or routes calls to appropriate person
• Resolves bus scheduling problems and other issues as they arise
• Receives visitors, new parents, and students; answering questions; resolves student problems
• Serves as confidential secretary to the principal and assistant principal
• Acts a liaison between school and community, principal, parents, staff and students
• Operates and maintains office equipment, requests service when needed
• Attends open house, registration and Parent Fair
• Distributes daily mail/checks
• Maintains calendar of events for teachers, students and staff
• Assists with school picture day, parent/teacher conferences, and awards programs
• Utilizes school wide communication system
• Maintains vendor file including W-9's, vendor numbers and responds to vendor inquiry regarding payment.
• Reviews, processes and pays all authorized invoices. Ensures timely entry of data to automated system
• Assist with bi-annual audit
• Prepares, verifies and distributes checks; files copies
• Balances bank statements monthly
• Balances fund report to bank statement monthly
• Receives and records payments for book rental fees on school's computer system throughout the year
• Sends out invoices for unpaid book rental fees in a timely fashion
• Responsible for school registration fees
• Responds to expenditure questions from principal and members of the district business office
• Escorts and records substitute teachers
• Orders, processes, and maintains accurate inventory of office supplies and equipment
• Maintains and prints report cards and quarterly honor roll
• Processes payroll data and attendance for all school employees and maintain accurate, up-to-date files
• Prepares, distributes, files records/reports related to purchasing
• Prepares and maintains reports for State Board of Accounts
• Prepares elementary school ECA budget
• Prepares and enters on Gateway annually ECA Risk Report
• Prepares monthly cash flow reports
• Maintains Public Official Surety Bond of $100K, cost of bond paid by Corporation
• Maintains satisfactory attendance
• Complies with Corporation Bylaws, Policies and Employee Handbook
• Models Corporation Mission Statement and Fundamental Objectives